(a) The General Services Administration enters into indefinite delivery type area wide contracts with various utility companies for the furnishing of electric, natural and manufactured gas distributed by pipes, steam sewage, water, telephone, and teletypewriter services to all, or substantially all, Government agencies located within specified areas. GSA area wide public utility contracts provide that the contractor will, upon receipt of an order in the form prescribed by the contracts, furnish without further negotiation as to rates and charges, the services involved in accordance with such of his established and filed rate schedules as are applicable to the service.

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(b) The Department of Defense enters into indefinite delivery type areawide contracts with various communication companies for the furnishing of communications to all, or substantially all, Department of Defense installations. DOD area wide communications tracts provide that the contractor will upon receipt of an order in the form prescribed by the contract, furnish, without further negotiations as to rates and charges, the service involved in accordance with such of his established and filed rate schedules as are applicable to the service.

§ 18-5.802

Distribution of GSA areawide public utility contracts and related publications.

A list of the utility services obtainable under GSA areawide public utility contracts, including the area served and the name of the contractor involved, is contained in GSA Circular No. 61, Revised. GSA also has available copies of the area wide public utility contracts which include the required order form. Copies of GSA Circular No. 61 and GSA areawide public utility contracts may be obtained, upon request, from General Services Administration, Transportation and Communication Service, Public Utilities Division, Washington, D.C. 20405.

§ 18-5.803 Use of GSA areawide public utility contracts.

(a) Where GSA area wide public utility contracts are adequate to meet the requirements of NASA installations for utility services, such services will be pro

determining

cured thereunder. In whether a GSA areawide public utility contract is adequate to meet the requirements of the using installation, consideration should be given to (1) the area wide contract rates viewed in light of the magnitude of the service required, (2) any unusual characteristics of the service required, (3) any special equipment or facility requirements, (4) any special technical contract provisions required, and (5) any other special circumstances.

(b) Where an installation considers that a DOD areawide communications contract is more advantageous to the Government than the GSA area wide public utility contract, a request for a waiver of the requirement to use the GSA areawide public utility contract will be submitted to the Office of Tracking and Data Acquisition (Code TN). The request will explain why the use of the DOD areawide contract is considered to be more advantageous to the Government than the GSA areawide contract.

(c) Where an installation considers that a separately negotiated contract is more advantageous to the Government than the GSA areawide public utility contract, for a utility service other than communications, a request will be submitted to the Procurement Office, NASA Headquarters (Code KDR), for a waiver of the requirement to use the GSA areawide public utility contract. The request shall explain why the separately negotiated contract is considered to be more advantageous to the Government than the areawide contract.

(d) Where an installation considers that a separately negotiated contract for communications services is more advantageous to the Government than the GSA areawide public utility contract or the DOD areawide communications contract, a request for a waiver of the requirement to use the GSA contract or the DOD contract (in that order) will be submitted to the Office of Tracking and Data Acquisition (Code TN). The request shall explain why the separately negotiated contract is considered to be more advantageous to the Government than either the GSA or DOD area wide contracts.

§ 18-5.804 Ordering under GSA areawide public utility contracts.

When utility services are procured under GSA areawide public utility contracts, the method of ordering prescribed in the appropriate GSA areawide con

When the decision is made to procure communications services under DOD areawide contracts in accordance with § 18-5.803(b), the method of ordering prescribed in the appropriate DOD areawide contract will be used. The form may be modified to satisfy fiscal and administrative requirements of NASA, and to contain such additional contract provisions as may be contemplated or permitted by the DOD areawide contract, except that it shall not be modified for use as a public voucher in lieu of Standard Form 1034.

Subpart 18-5.9-Use of General Services Administration Supply Sources by Prime Contractors in Performing Cost-Reimbursement Type Con

§ 18-5.902 Limitation.

Contractors shall not be authorized to utilize General Services Administration supply sources (a) in connection with the performance of fixed-price type contracts, even though such contracts provide for price adjustment, escalation, redetermination, or costreduction incentive; or (b) for the leasing of equipment to be utilized in the performance of cost-reimbursement type contracts, other than automatic data processing equipment for use only in performance of cost-reimbursement contracts where the entire rental cost will be charged to those contracts. Contractors operating under the above types of contracts may, however, if they so desire, utilize GSA supply source listings for price information purposes. Such listings (GSA catalogs and copies of GSA Federal Supply Contracts) as may be readily available in procurement offices will be made available for review by contractors for this purpose. § 18-5.903 § 18-5.903-1

Authorization. Basic authority.

Contractors shall be authorized to utilize General Services Administration supply sources only (a) where title to property ordered under Federal Supply Schedule contracts will pass to and vest in the Gevernment directly from the Federal Supply Schedule contractor (rather than through the prime contractor), (b) where the contractor will lease automatic data processing equipment under a Federal Supply Schedule contract for use only in performance of cost-reimbursement contracts, and the entire rental cost will be charged to those contracts, or (c) where title to Government-owned property ordered from General Services Administration stores stock will remain in the Government.

§ 18-5.903-2 Format and contents of authorizations.

Authorizations shall be in writing and shall cite the contract number, specify any applicable limitations on the authority, such as the period of eligibility, and contain any other pertinent information, including requirements relative to ordering, receiving, inspection, and payment. The written authorization shall be in substantially the same format as that set forth in § 18-5.906.

§ 18-5.903-3 Distribution.

Copies of each authorization shall be forwarded by the contracting officer to the General Services Administration, Federal Supply Service, Office of Supply Management, General Services Building, Washington, DC 20405 and to the General Services Administration regional office serving the geographical area in which the facilities of the authorized prime contractor are located.

§ 18-5.904 Procedure.

§ 18-5.904-1 Purchase orders under Federal Supply Schedule contracts. Orders by contractors under Federal Supply Schedule contracts shall be placed in accordance with the provisions of the applicable Federal Supply Schedule and the authorization. Such orders shall be accompanied by a copy of the authorization (unless a copy was previously furnished to the Federal Supply Schedule contractor) and shall contain the statement set forth in paragraph 2.a. of the format for authorization set forth in § 18-5.906.

§ 18-5.904-2

Purchase orders for General Services Administration Stores Stock.

Orders by contractors for General Services Administration stores stock shall be placed in accordance with the authorization. Such orders shall contain the statement set forth in paragraph 2.b. of the format for authorization set forth in § 18-5.906.

§ 18-5.904-3 Acquisition of filing cabinets by contractors.

(a) The moratorium declared by the President, in his letter of January 9, 1965, on acquisition by Government Agencies of filing cabinets covers requirements provided directly to NASA contractors (through GSA Federal Supply Service) where title to such equipment vests in the Government.

(b) Prior to ordering additional filing cabinets, NASA contractors are required to take the following prerequisite actions:

(1) Transfer inactive records to contractor storage areas;

(2) Dispose of unnecessary records in accordance with their corporate procedures;

(3) Use less expensive shelf filing methods;

(4) Take other actions which will reduce needs for filing cabinets; and

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(5) Furnish statement to cognizant contracting officer that the above prerequisite actions have been taken and that sufficient additional filing capacity has not been produced.

(c) The contractor will then submit his request to the NASA contracting officer who, after conferring with the Records Management Officer, Supply Officer, and Project Officer, will certify on all letter requests that the prerequisite actions have been taken by the contractor and that such actions have not produced the required filing cabinets. Such certification will be forwarded with a letter request to the appropriate GSA Regional Administrator.

(d) If the need for the filing cabinets is approved by GSA, excess items of the type requested will be furnished, if available, through appropriate property accountability channels.

(e) Approved requests which cannot be filled from excess will be returned to the originating contractor with GSA Form 2084, Clearance to Acquire Correspondence Filing Cabinets, reflecting an FC (file cabinet) clearance number authorizing submission of a requisition to the GSA regional office. When mailed, the requisition will have the clearance number noted, and include a copy of the clearance document.

1. You are hereby authorized to act for the Government in the following matters:

which is

a. The purchasing of property for acquisition under Contract No. available for purchase by Government agencies either directly from the General Services Administration Stores Depots or under Federal Supply Schedules, subject to the limitations set forth herein.

b. The leasing or rental of equipment for use on Contract No. which is available for lease or rental by Government agencies under Federal Supply Schedules, subject to the limitations set forth herein.

c. The issuance of tax exemption certificates in lieu of the payment of State or other taxes for which the Government is not liable on property purchased under this authorization.

2. a. Purchase orders under Federal Supply Schedule Contracts. Orders shall be placed in accordance with the terms and conditions of the attached Federal Supply Schedule and this authorization. A copy of this authorization shall be attached to the order (unless a copy was previously furnished to the Federal Supply Schedule contractor) and shall contain the following statement:

This order is placed on behalf of the National Aeronautics and Space Administration, in furtherance of U.S. Government Contract No. (Insert contract number), pursuant to written authorization dated

Title to property purchased hereunder shall vest in the U.S. Government. In the event of any inconsistency between the terms and conditions of this order and those of the Federal Supply Schedule contract, the latter will govern.

b. Orders for items in the General Services Administration Stores Stock Catalog. Orders shall be placed in accordance with the attached General Services Administration Stores Stock Catalog and this authorization. Include the address to which billings are to be sent. Bills are not issued by General Services Administration until after shipment has been made, and should therefore be paid promptly. Necessary adjustments, if any, will be made by General Services Administration subsequent to payment. All orders shall contain the following statement:

This order is placed on behalf of the National Aeronautics and Space Administration, in furtherance of U.S. Government Contract No. (Insert contract number), pursuant to written authorization dated

§ 18-5.907 Contract clause.

Insert the following clause in all costreimbursement type contracts under which the contractor may acquire supplies for the account of the Government. The last sentence of the clause shall be deleted in the case of facilities contracts. GENERAL SERVICES ADMINISTRATION SUPPLY SOURCES (OCTOBER 1967)

The Contracting Officer may issue the Contractor an authorization to utilize General Services Administration supply sources for property to be used in the performance of this contract. Title to all property acquired under such an authorization shall be in the Government. All property acquired under such an authorization shall be subject to the provisions of the clause of this contract entitled "Government Property", except paragraphs (a) and (b) thereof.

Subpart 18-5.10-Procurement From or Through the Military Departments § 18-5.1000 Scope of subpart.

This subpart sets forth policies and procedures, developed jointly by the National Aeronautics and Space Administration and the Department of Defense, with reference to procurement of supplies or services by NASA from or through the Military Departments. § 18-5.1001

Authorization and policy.

(a) NASA is authorized by the National Aeronautics and Space Act of 1958 (42 U.S.C. 2451 et seq.) to use the pro'curement services, personnel, equipment, and facilities of the Military Departments with their consent, with or without reimbursement, and on a similar basis to cooperate with the Military Departments in the use of procurement services, equipment, and facilities.

(b) The Military Departments have agreed to cooperate fully with NASA in making their procurement services, equipment, personnel, and facilities available on the basis of mutual agreement.

(c) The Military Departments have agreed not to claim reimbursement for administrative costs incident to procurements for NASA, except as may be otherwise agreed prior to the time the services are performed.

(d) When procuring supplies or services for NASA or performing field service functions in support of NASA contracts, the Military Department concerned has agreed to use its own methods, except when otherwise required by the terms of the agreement involved.

§ 18-5.1002-1 Preparation and use of form.

(a) The NASA-Defense Purchase Request (NASA Form 523) shall be used by NASA procurement offices for requesting procurement of supplies or services from all activities of the Military Departments. Individual NASA-Defense Purchase Requests shall be prepared in accordance with the instructions on the reverse of NASA Form 523 and shall be numbered in accordance with § 18-50.303. The form shall not be used for requesting:

(1) Block transfers of excess property between NASA and the Military Departments;

(2) Performance by the Military Departments of field service functions related to NASA contracts; or

(3) Items which the Military Departments normally purchase and stock for military use or in-house services, except when a DOD activity is willing to accept the form for these purposes. Supplies and services of this nature may be requisitioned using appropriate DOD forms when they are provided by and are acceptable to or preferred by the Military Department supplying activity or as otherwise mutually agreed upon by the parties.

(b) To obtain materials from the Air Force Missile Procurement Fund the procedures of § 18-5.701-1 will be followed.

(c) Instructions for completing NASA Form 523. The NASA-Defense Purchase Request is to be used by NASA to request the procurement of supplies or services by any activity of the Department of Defense. These instructions pertain to preparation and use of the form by NASA activities.

(1) Block 5. The original and 5 copies of the purchase request, each complete with all attachments, shall be forwarded to the DOD activity shown in this block.

(2) Block 7b. Describe the required services or supplies accurately and in sufficient detail to enable the purchasing activity to understand the requirement. When applicable, the particular NASA program and/or project to which the request or amendment pertains shall be

indicated. Attachments may be used as required. For items of hardware stocked by the DOD, the item identification of the Army, Navy, or Air Force and the Federal stock number shall be entered if known. When applicable, give the specification number, manufacturer's part number, and other descriptive data, such as the desired grade, style, type, color, size, rating, etc.

(3) Block 8. Attachments should be prepared in sufficient quantity so that each copy of a request is complete with a copy of every attachment listed therein. (i) Shipping instructions: When names and addresses of consignees of all supplies to be delivered are not contained herein, or otherwise furnished, request for the issuance of shipping instructions shall be made to the appropriate NASA originating office not less than 30 days prior to date on which any of the articles is to be ready for shipment. Three copies of shipping documents shall be forwarded to the NASA originating office and each consignee.

(ii) Disposition of property: Include instructions for the disposition of any nonexpendable or other residual property purchased with NASA funds.

(iii) Priority rating: Include applicable priority rating and claimant program identification (example: Priority Rating DO-A2). In procurement for DX programs, identification shall also include the unclassified program name.

(4) Block 10. If this request or any part of the supplies or services covered by this request is subject to section 305 of the National Aeronautics and Space Act of 1958 (42 U.S.C. 2457), a copy of the New Technology or Property Rights in Inventions clause together with appropriate instructions for the inclusion of the clause in contracts shall be furnished the purchasing activity in accordance with § 18-9.101-9.

(5) Block 12. Cite appropriation symbol, cost coding, or any other accounting data to be included in the ensuing documentation.

(6) Security classification. If the purchase request or any part thereof is classified, DD Form 254, "Security Requirements Check List," or other written notice of security requirements shall be prepared.

(7) Changes. All changes that affect the contents of the purchase request must be processed as a purchase request amendment. This includes such changes as a decrease in quantity, increase or