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shall be purchased in accordance with the policies and procedures set forth in this subpart. § 18-5.402

Preference as between prison-made and blind-made supplies.

In any case where similar supplies are manufactured or offered for sale both by Federal penal and correctional institutions and by agencies for the blind, the supplies must be purchased from Federal Prison Industries, Inc., to the extent available.

§18-5.403 Schedule of supplies which are prison-made.

Supplies which are manufactured by Federal penal and correctional institutions are in strict conformity with Federal Specifications. These supplies are listed in the "Schedule of Products Made in Federal Penal and Correctional Institutions" (referred to in this Subpart 18-5.4 as the "Schedule"). Copies of the Schedule are available from Federal Prison Industries, Inc., c/o Department of Justice, Washington, D.C. 10537.

§ 18-5.404 Mandatory procurement of prison-made supplies.

§ 18-5.404-1 Mandatory procurement from Federal Prison Industries, Inc. Supplies listed in the Schedule shall be procured directly from Federal Prison Industries, Inc., when—

(a) Supplies require overseas packaging or packing;

(b) Supplies are required in carload lots, as described in the Consolidated Freight Classification for the commodity concerned; or

(c) Supplies are required in less than carload lots, but are not stocked by General Services Administration Stores Depots.

§ 18-5.404-2 Mandatory procurement of prison-made supplies from General Services Administration Stores Depots.

Supplies listed in the Schedule which are required in less than carload lots and which are stocked by General Services Administration Stores Depots shall be procured from such depots, except that procurement shall be made directly from Federal Prison Industries, Inc., when (a) the procurement office is so located that it is more practical and economical to procure directly from Federal Prison Industries, Inc., rather than from or

through the General Services Administration, or (b) the General Services Administration Stores Depot is temporarily unable to furnish the required supplies, in which instance the depot will so advise the procurement office so that the procurement may be made directly from Federal Prison Industries, Inc. § 18-5.405 Nonmandatory procurement of prison-made supplies.

Contracting officers are encouraged to utilize the facilities of Federal Prison Industries, Inc., to the maximum extent practicable in the procurement of supplies which are not listed in the Schedule, but which are nevertheless of a type manufactured in Federal penal and correctional institutions.

§ 18-5.406 Procurement procedure. § 18-5.406-1 Procurement from Federal Prison Industries, Inc.

Procurement directly from Federal Prison Industries, Inc., will be made by placing a purchase order with the Federal Prison Industries, Inc., % Department of Justice, Washington, D.C. 20537. §18-5.406-2 Procurement from Gen

eral Services Administration Stores Depots.

The Federal Standard Requisitioning and Issue Procedure (Federal Property Management Regulation, Subpart 10126.2) shall be used to obtain prison-made supplies from General Services Administration Stores Depots.

§ 18-5.407 Exceptions.

Supplies listed in the Schedule may be procured through National Industries for the Blind or from commercial sources under any of the following conditions:

(a) Immediate delivery or performance is required by public exigency;

(b) Suitable used supplies can be obtained; or

(c) The total cost of the order is $25 or less.

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(a) General clearances are issued by Federal Prison Industries, Inc., when classes of supplies are not available from Federal penal and correctional institutions, or when it is otherwise in the best interest of the Government to allow procurement of those classes of supplies from agencies for the blind or from commercial sources. Purchase orders or contracts written pursuant to a general clearance need not be supported by a copy of the clearance, but the clearance number must be cited on the purchase order or contract as well as on the initial voucher.

(b) Formal clearances are issued in response to requests initiated by purchasing offices desiring to procure from agencies for the blind or from commercial sources supplies of the type listed in the Schedule when such supplies are not covered by a general clearance. Requests for formal clearances shall be addressed to Federal Prison Industries, Inc., % Department of Justice, Washington, D.C. 20537. Actual purchase of the required supplies shall not be consummated prior to the issuance of the formal clearance. A copy of the clearance certificate must be attached to the initial voucher.

Subpart 18-5.5-Procurement of
Blind-Made Supplies

§ 18-5.500 Applicability.

This subpart is applicable to supplies procured within the United States. § 18-5.501 General.

Supplies listed in the Schedule of Blind-Made Products shall be procured in accordance with the policies and procedures set forth in this subpart.

§ 18-5.502 Schedule of supplies which are blind-made.

Supplies manufactured by agencies for the blind are listed in the Schedule of Blind-Made Products, hereinafter referred to as the Schedule, copies of which may be obtained from the General Services Administration Regional Offices or Depots Items available from stocks at General Services Administration stores depots are so identified in the Schedule. Requests for copies of the Schedule will be submitted on GSA Form 457, will specify the exact organizational mailing address, and will request placement on the mailing lists for revisions.

§ 18-5.503 Mandatory procurement of blind-made supplies.

Except as provided in § 18-5.402 supplies listed in the Schedule shall be procured as follows:

(a) Orders for centrally managed supplies shall be placed through the National Industries for the Blind (NIB) in accordance with § 18-5.504-1.

(b) Orders for supplies which have been decentralized for local purchase shall be submitted to the General Services Administration Stores Depot which can best serve the Procurement Office, except that when one of the conditions set forth below is present, procurement shall be through the NIB:

(1) Supplies require overseas packaging or packing;

(2) Supplies are required in carload lots, as described in the Consolidated Freight Classification for the Commodity concerned;

(3) Supplies are stocked by General Services Administration Stores Depots, but the procurement office is so located that it is more practical and economical to purchase directly from the agency for the blind which manufactures the supplies, rather than from the stores depot;

(4) The Schedule indicates that the supplies are not stocked by General Services Administration Stores Depots;

or

(5) Delivery requirements cannot be

met.

(c) Supplies listed in the Schedule may be procured from commercial sources under any of the conditions set forth below:

(1) Necessity requires delivery within two weeks and the NIB cannot give assurance of positive availability; or

(2) The procurement is for $25 or less. § 18-5.504 Procurement procedure.

[36 F.R. 25115, Dec. 29, 1971]

§ 18-5.504-1 Through National Industries for the Blind.

When procurement of blind-made supplies is to be effected through the NIB, such procurement shall be made by submitting directly to the National Industries for the Blind, 1511 K Street NW., Washington, DC 20005, a request, in letter form, for an allocation. Upon receipt of the request, requirements will be allocated by NIB, and the procurement office will be notified of the name and location of the agency designated to manufacture the requirements. Upon receipt of such

notification, a purchase order shall be issued to the designated agency for the blind and a copy thereof will be forwarded to the NIB. Such orders may be issued without limitation as to dollar amount. A certification of fund availability must be obtained before an order may be issued.

[36 F.R. 25115, Dec. 29, 1971]

§ 18-5.504-2 From General Services Administration Stores Depots.

The Federal Standard Requisitioning and Issue Procedure (Federal Property Management Regulation, Subpart 10126.2) shall be used in obtaining blindmade supplies from General Services Administration Stores Depots.

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Except as provided in § 18-5.503(a) procurement offices may procure supplies of the types listed in the Schedule from commercial sources if (a) such procurement is specifically authorized in clearances issued by NIB, and (b) if purchase action is initiated within 30 days from the date of the authorization of such additional period as may be authorized by the NIB.

§ 18-5.506 Optional procurement of blind-made supplies.

Supplies of any type or classification may be procured from agencies for the blind in any quantity, including less than carload lots, when such agency is the low bidder or offeror in response to an invitation for bids or request for proposals. § 18-5.507 Procurement of

from agencies for the blind.

services

(a) Services, as distinguished from supplies, shall not be procured pursuant to the procedure in § 18-5.501 which does not apply to labor or services or anything other than tangible articles produced by the blind.

(b) Agencies for the blind may be solicited in connection with proposed procurements of services but contracts must be awarded pursuant to normal contracting procedures.

(c) When it is known that agencies for the blind are qualified to furnish services, requests for bids or proposals shall be forwarded to: National Industries for the Blind, 1511 K Street NW., Washington, DC 20005. Phone: (202) 347-5119.

[36 F.R. 21485, Nov. 10, 1971]

Subpart 18-5.6 Procurement of Printing and Related Supplies

§ 18-5.601 Printing, binding, and duplicating.

Printing, binding, and duplicating required by NASA shall be obtained in accordance with (a) the Government Printing and Binding Regulations pubHshed by the Joint Committee on Printing, Congress of the United States, and (b) NMI 1490.2, "Responsibilities, Procedures, and Standards for NASA Printing, Duplicating, and Binding." Inclusion of printing in contracts for supplies or services is prohibited unless specifically approved under the procedures set forth in NMI 1490.2. Contract statements of work and data requirements should be carefully reviewed to assure that unauthorized printing, binding, or volume duplicating constituting printing are not included in contracts. When a proposed procurement may involve printing, binding, or duplicating, close coordination will be effected with the Installation Central Printing Management Officer in the review process to ensure compliance with these regulations.

[37 FR 14937, July 26, 1972] § 18-5.602

[Reserved]

Subpart 18-5.7-Procurement From or Through Another Federal Agency § 18-5.700 Scope of subpart.

This subpart established policies and procedures for the procurement of special items of supplies from other Federal agencies.

§ 18-5.701 Procuring materials from the Department of the Air Force Missile Procurement Fund.

The Department of the Air Force has assigned the operational authority and responsibility for the procurement and distribution of missile propellants and related items to the San Antonio Air Materiel Area (SAAMA), Kelly Air Force Base, Texas. Propellants, oxidizers, fuels pressurants, and related materials are financed under a single Air Force appropriation designated the "Missile Procurement Fund" (MPF). Supplies are obtained by SAAMA from Government-owned contractor-operated plants and by consolidated procurements from industry. NASA and its contractors (where materials are Governmentfurnished) may acquire from SAAMA the items listed in § 18-52.508 of this chapter (except for liquid hydrogen, see

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(a) A delivery request is a call on the Air Force, made against a purchase request (NASA Form 523), which specifies the time and place of delivery. On the basis of the estimated requirements (See Subpart 18-52.5), the Air Force will notify NASA field installations and contractors of the name and address of the Air Force office or producing contractor's plant to which requests for delivery of materials shall be made. Delivery requests may be placed by any means of communication that time justifies; however, all verbal requests for delivery must be confirmed by a written request within 24 hours. The delivery request, both oral and written, must cite the NASADefense Purchase Request number under which the material is being ordered and contain the following information:

(1) Nomenclature and Federal Stock Number;

(2) Quantity;

(3) Program, project, and task;

the

(4) Contract number (when material is required for use by a NASA contractor);

(5) Delivery address;
(6) Dates of delivery;

(7) Mode of transportation; and

(8) Location of weighing stations and scales (if weighing of the products prior to delivery is required).

(b) Each delivery request shall be numbered in the following manner to simplify identification and control. The number shall consist of the last two digits of the calendar year (i.e. 70) followed by a dash (—) and a numerical designator of the month submitted (i.e. 8 for August) and a dash (—) and a consecutive running system beginning with 1. For example, a request number would appear as follows: 70-8-1. The next request would be written 70-8-2, etc. Changes to a request would be identified by adding an alphabetical designator beginning with A to the number. For example, the first change to request number 70-8-2 would be written 70-8-2A, etc. The above numbering system is not intended to replace or to interfere with existing NASA purchase order numbering or ternal budget or accounting numbering procedures.

§ 18-5.701-3 Receiving procedures.

in

(a) Receiving documents. Receipt of materials will be evidenced by the signature of an individual authorized by NASA to receive materials from the Air Force on:

(1) USAF Propellant Sale/Return Slip (AF Form 857)-when materials are received directly from the Air Force inventory.

(2) Materiel Inspection and Receiving Report (DD Form 250)-when materials are received directly from a commercial producer's plant; or

(3) Other receiving forms—when materials are received from or through other Government agencies.

Every effort should be made to ensure that the NASA-Defense Purchase Request number is recorded on the receiving document prior to signing.

(b) Weighing facilities. Local weighing facilities (NASA-owned, contractorowned, commercial or State operated) may be used to determine quantities of product received. If a discrepancy exists between the quantities shown on receiving documents and the quantities actually received:

(1) A certified weighing ticket evidencing actual weight at destination will be obtained; and

(2) A copy of the receiving document (AF Sale/Return Slip or DD Form 250) and the original weighing ticket will be forwarded to Headquarters, San Antonio Air Materiel Area, Kelly Air Base, Tex., Attention: SACAOM, identifying the discrepancy.

§ 18-5.701-4 Billing.

The costs for materials obtained through the Air Force Missile Procurement Fund are reimbursable. After delivery, a Standard Form 1080 (Voucher for Transfers Between Appropriations and/or Funds (Disbursement)), supported by documentary evidence of delivery, will be submitted by Headquarters, CAAMA to the NASA installation designated in the NASA-Defense Purchase Request (NASA Form 523).

§ 18-5.702 Procurement of jewel bearings.

See § 18-1.315.

§ 18-5.703

Procurement of helium.

(a) NASA is required under the provisions of Pub. Law 86-777 (50 U.S.C. 167a et seq.) to obtain its major requirements for helium from the Secretary of the Interior.

(b) Each procurement office shall obtain its requirements for gaseous helium from the Department of the Interior (Bureau of Mines) or other Government support activity supplying Bureau of Mines helium.

(c) Requirements for liquid helium, or gaseous helium of a quality not supplied by the Bureau of Mines may be procured from commercial sources, provided such sources are qualified by the Bureau of Mines and included in the Bureau of Mines publication. "List by Shipping Points of Private Distributors Eligible to Sell Helium to Federal Agencies." Copies of this publication may be obtained from Bureau of Mines, Helium Operations, P.O. Box H4372, Herring Plaza, Amarillo, Texas 79101.

(d) Procurement documents for the commercial procurement of helium shall be annotated:

Pursuant to Parts 1 and 2, Subchapter A, Chapter 1, Title 30, Code of Federal Regulations, helium furnished under this contract (purchase order) shall be Bureau of Mines hellum, or shall be replaced by the supplier with an equivalent volume of hellum purchased from the Bureau of Mines.

(e) A copy of each contract or purchase order for the supply of helium from commercial sources shall be forwarded to the Bureau of Mines, Helium Operations, P.O. Box H4372, Herring Plaza, Amarillo, Texas 79101.

[38 FR 23331, Aug. 29, 1973]

§ 18-5.704 Acquisition of mercury.

(a) NASA is prohibited from purchasing mercury in quantities of 76 pounds or more from commercial sources without prior clearance from the General Services Administration.

(b) Mercury, minimum 99.9 percent pure (not triple distilled), in 76-pound flasks, is available for transfer from General Services Administration stocks at fair market value.

(1) Requests for mercury by NASA installations for their use or for use by their cost-reimbursemer type contractors shall be made to the Project Manager, Mineral and Ores, Propetry Management and Disposal Services, General Services Administration, Washington, D.C. 20405. The project manager will furnish the current fair market value to NASA. The unit of issue is a 76-pound flask.

(2) Requests for clearance to purchase quantities of 76 pounds or more from sources other than the General Services Administration shall be submitted to the office referred to in paragraph (b)(1) of this section and must be accompanied by a statement of reasons that make the available excess mercury unsuitable for use by the requesting field installation.

(c) Distribution of receipts. Copies of all receiving documents except the USAF Propellant Sale/Return Slip (Form 857) shall be transmitted to the Headquarters, San Antonio Air Materiel Area, Kelly Air Force Base, Tex., Attention: SACAOM. Receiving documents may be accumulated and submitted on the 10th, 20th, and last day of each month.

Subpart 18-5.8-Procurement of Cer

tain Utility Services by Use of General Services Administration Areawide Public Utility Contracts and Department of Defense Areawide Communications Contracts

§ 18-5.800 Scope of subpart.

This subpart prescribes policy and procedures for the procurement of certain utility services by use of General Services Administration (GSA) areawide public

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