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data of the individual, a synopsis of the basis for which the examination was conducted, the relevant questions utilized and the polygraph examiner's conclusions.
Polygraph test means that portion of the polygraph examination during which the polygraph instrument collects physiological data based upon the individual's responses to test questions from the examiner.
Relevant questions are those questions used during the polygraph examination that pertain directly to the issues for which the examination is being conducted.
Special Access Program or SAP means a program established under Executive Order 12958 for a specific class of classified information that imposes safeguarding and access requirements that exceed those normally required for information at the same classification level.
Unresolved issues refers to an opinion which indicates that the analysis of the polygraph charts revealed consistent, significant, timely physiological responses to the relevant questions in personnel screening.
(6) Positions that DOE has determined have a need-to-know or access to information specifically designated by the Secretary regarding the design and operation of nuclear weapons and associated use control features;
(7) Positions within the Office of Independent Oversight and Performance Assurance, or any successor thereto, involved in inspection and assessment of safeguards and security functions, including cyber security, of the Department;
(8) Positions within the Office of Security and Emergency Operations, or any successor thereto;
(9) The Accelerated Access Authorization Program (AAAP); and
(10) Positions where the applicant or incumbent has requested a polygraph examination in order to respond to questions that have arisen in the context of counterintelligence investigations or personnel security issues. These examinations are referred to in this part as exculpatory polygraph examinations.
(b) This part does not apply to:
(1) Any individual for whom the Director of the Office of Counterintelligence (D/OCI), gives a waiver, based upon certification from another Federal agency that the individual has successfully completed a full scope or counterintelligence-scope polygraph examination administered within the last five years;
(2) Any individual who is being treated for a medical or psychological condition or is taking medication that, based upon consultation with the individual, the DOE Test Center determines would preclude the individual from being tested; or
(3) Any individual for whom the Secretary of Energy gives a written waiver in the interest of national security.
(c) The Program Manager responsible for each program with positions identified in paragraphs (a)(1)-(8) of this section identifies in the first instance, in order of priority, those specific positions that will be polygraphed.
(d) The Program Manager submits positions identified under paragraph (c) of this section to the D/OCI for review and concurrence. The D/OCI forwards the positions, with suggested additions
$ 709.4 To whom does the polygraph
examination requirement under
this part apply? (a) Except as provided in paragraph (b) of this section, this part applies to DOE and contractor employees and applicants for employment, and other individuals assigned or detailed to Federal positions at DOE, who are in:
(1) Positions that DOE has determined include counterintelligence activities or access to counterintelligence sources and methods;
(2) Positions that DOE has determined include intelligence activities or access to intelligence sources and methods;
(3) Positions requiring access to information that is protected within a non-intelligence special access program (SAP) designated by the Secretary of Energy;
(4) Positions that are subject to the Personnel Security Assurance Program (PSAP);
(5) Positions that are subject to the Personnel Assurance Program (PAP);
or deletions, to the Secretary for approval.
$709.12 How does DOE determine the
wording of questions? The examiner determines the exact wording of the polygraph questions based on the examiner's pretest interview of the individual, the individual's understanding of the questions, and other input from the individual.
8709.5 How will an individual know if
his or her position will be eligible
for a polygraph examination? (a) All positions in the programs described in $ 709.4(a)(1)(8) are eligible for polygraph examination. When a polygraph examination is scheduled, DOE must notify the individual, in accordance with $ 709.21. (b) Any job announcement or posting
to or posting with respect to any position in those programs must indicate that the selection of an individual for the position may be conditioned upon his or her successful completion of a counterintelligence-scope polygraph examination.
$709.13 May an individual refuse to
take a polygraph examination? (a) Yes. An individual may refuse to take a counterintelligence-scope or exculpatory polygraph examination, and an individual being examined may terminate the examination at any time.
(b) If an individual terminates a counterintelligence-scope or exculpatory polygraph examination prior to the completion of the examination, DOE may treat that termination as a refusal to take a polygraph examination under $ 709.14.
8709.6 How often will an individual be
subject to polygraph examination? Positions identified in 8 709.4(a)(1)(8) are subject to a five year periodic, as well as an aperiodic, reinvestigation polygraph.
Subpart B—Polygraph Examina
tion Protocols and Protection of National Security
$709.11 What types of topics are with
in the scope of a polygraph examination? (a) DOE may ask questions that are appropriate to a counterintelligencescope examination or that are relevant to the matter at issue in an exculpatory examination.
(b) A counterintelligence-scope polygraph examination is limited to topics concerning the individual's involvement in espionage, sabotage, terrorism, unauthorized disclosure of classified information, unauthorized foreign contacts, and deliberate damage to or malicious misuse of a U.S. government information or defense system.
(c) DOE may not ask questions that:
(1) Probe a person's thoughts or beliefs;
(2) Concern conduct that has no counterintelligence implication; or
(3) concern conduct that has no direct relevance to an investigation.
$709.14 What are the consequences of
a refusal to take a polygraph exam
ination? (a) If an individual is an applicant for employment, assignment, or detail to one of the positions described in $709.4(a)(1)-(8), and the individual refuses to take a counterintelligence polygraph examination required by statute as an initial condition of access, DOE and its contractors must refuse to employ, assign, or detail the individual to the identified position.
(b) If the individual is an applicant for employment, assignment, or detail to one of the positions described in $709.4(a)(1)-(8) and the individual refuses to take a counterintelligence polygraph examination otherwise required by this part, DOE and its contractors may refuse to employ, assign, or detail the individual to the identified position.
(c) If an individual is an incumbent in a position described in $ 709.4(a)(1 (8) and the individual refuses to take a counterintelligence polygraph examination required by statute as a condition of continued access, DOE and its contractors must deny the individual access to the information or involvement in the activities that justified conducting the examination, consistent with $709.15. If the individual is a DOE employee, DOE may reassign or
realign the individual's duties, within the local commuting area, or take other action, consistent with that denial of access.
(d) If the individual is an incumbent in a position described in $ 709.4(a)(1)18), and the individual refuses to take a counterintelligence polygraph examination as required by this part, DOE and its contractors may deny that individual access to the information or involvement in the activities that justified conducting the examination, consistent with $709.15. If the individual is a DOE employee, DOE may reassign or realign the individual's duties, within the local commuting area, or take other action, consistent with that denial of access.
(e) If the individual is a DOE employee whose current position does not require a counterintelligence polygraph examination and is an applicant for employment, assignment, or detail to one of the positions described in $709.4(a)(1-8), the individual's refusal to take a polygraph examination will not affect the individual's current employment status.
(1) If an individual refuses to take a polygraph examination as part of the Accelerated Access Authorization Program, DOE must terminate the accelerated authorization process and the individual may continue to be processed for access authorization under the standard DOE personnel security process.
(g) Since an exculpatory polygraph examination is administered at the request of an individual, DOE and its contractors may not take any adverse personnel action against an individual for refusing to request or take an exculpatory polygraph examination. DOE and its contractors may not record an individual's refusal to take an exculpatory polygraph examination in the individual's personnel security file, or any investigative file. DOE also may not record the fact of that refusal in a DOE employee's personnel file.
(h) If a DOE employee refuses to take a counterintelligence polygraph examination, DOE may not record the fact of that refusal in the employee's personnel file.
8709.15 How does DOE use polygraph
examination results? (a) If, following the completion of the polygraph test, there are any unresolved issues, the polygraph examiner must conduct an in-depth interview of the individual to address those unresolved issues.
(b) If, after the polygraph examination, there are remaining unresolved issues that raise significant questions relevant to the individual's access to the information or involvement in the activities that justified the polygraph examination, DOE must so advise the individual and provide an opportunity for the individual to undergo an additional polygraph examination. If the additional polygraph examination is not sufficient to resolve the matter, DOE must undertake a comprehensive investigation of the individual, using the polygraph examination as an investigative lead.
(c) The Office of Counterintelligence (OCI) will conduct an eligibility evaluation that considers examination results, the individual's personnel security file, and other pertinent information. If unresolved issues remain at the time of the eligibility evaluation, DOE will interview the individual if it is determined that a personal interview will assist in resolving the issue. No denial or revocation of access will occur until the eligibility evaluation is completed.
(d) Following the eligibility evaluation, D/OCI must recommend, in writing, to the Program Manager responsible for the access that the individual's access be approved or retained, or denied or revoked.
(1) If the Program Manager agrees with the recommendation, the Program Manager will notify the individual, in writing, that the individual's access has been approved or retained, or denied or revoked.
(2) If the Program Manager disagrees with the D/OCI's recommendation the matter will be referred to the Secretary for a final decision.
(3) If the Program Manager denies or revokes the individual's access, and the individual is a DOE employee, DOE may reassign the individual or realign the individual's duties within the local commuting area or take other actions consistent with the denial of access.
Subpart C-Safeguarding Privacy
and Employee Rights
$709.21 When is an individual notified
that a polygraph examination is
scheduled? When a polygraph examination is scheduled, DOE must notify the individual, in writing, of the date, time, and place of the polygraph examination, and the individual's right to obtain and consult with legal counsel or to secure another representative prior to the examination. DOE must provide a copy of this part to the individual. The individual must receive the notification at least ten days, excluding weekend days and holidays, before the time of the examination except when good cause is shown or when the individual waives the advance notice provision.
(4) If the Program Manager denies the individual's access and the individual is an applicant for employment, assignment, or detail to one of the positions described in 709.4(a)(1)(8), DOE and its contractors may refuse to employ, assign or detail the individual to the identified position.
(5) If the Program Manager revokes the access of an individual assigned or detailed to DOE, DOE may remove the individual from access to the information that justified the polygraph examination and return the individual to the agency of origin.
(6) If the Program Manager denies or revokes the access for an individual applying for a DOE access authorization or already holding a DOE access authorization, DOE may initiate an administrative review of the individual's clearance eligibility under the DOE regulations governing eligibility for a security clearance at 10 CFR part 710.
(7) For cases involving a question of loyalty to the United States, DOE may refer the matter to the FBI as required by section 145d of the AEA.
(e) DOE and contractor employees, applicants for employment, and other individuals assigned or detailed to Federal positions within DOE whose access to the categories described in $ 709.4(a)(1)(8) is denied or revoked may request reconsideration by the relevant head of the departmental element, as identified in the notice of denial or revocation. Individuals who decline to take the counterintelligence scope polygraph examination will not be afforded these reconsideration rights.
(f) Utilizing the DOE security criteria used to grant or deny access to classified information, OCI will make a determination whether an individual completing a counterintelligence polygraph examination has made disclosures that warrant referral, as appropriate, to the Office of Security and Emergency Operations or the Manager of the applicable Operations Office. OCI will not report minor security infractions that do not create a serious question as to the individual's eligibility for a personnel security clearance.
8709.22 What rights to counsel or
other representation does an indi.
vidual have? (a) At the individual's own expense, an individual has the right to obtain and consult with legal counsel or another representative prior to the polygraph examination. The counsel or representative may not be present during the polygraph examination. No one other than the individual and the examiner may be present in the examination room during the polygraph exam
(b) At the individual's own expense, an individual has the right to obtain and consult with legal counsel or another representative at any time during an interview conducted in accordance with $ 709.15(c).
$709.23 How does DOE obtain an indi
vidual's consent to a polygraph ex
amination? DOE may not administer a polygraph examination unless DOE has:
(a) Notified the individual of the polygraph examination in writing in accordance with $709.21; and
(b) Obtained written consent from the individual.
$ 709.24 What other information is pro- $709.26 How does DOE protect the
vided to the individual prior to a confidentiality of polygraph exampolygraph examination?
ination records? Before administering the polygraph (a) DOE owns all polygraph examinaexamination, the examiner must:
tion records and reports. (a) Inform the individual of the use of
(b) Except as provided in paragraph audio and video recording devices and
(c) of this section, the Office of Counother observation devices, such as two
terintelligence maintains all polygraph way mirrors and observation rooms;
examination records and reports in a
system of records established under the (b) Explain to the individual the
Privacy Act of 1974, 5 U.S.C. 552a. characteristics and nature of the poly
(c) The Office of Intelligence also graph instrument and examination;
may maintain polygraph examination (C) Explain the physical operation of
reports generated with respect to indithe instrument and the procedures to
viduals identified in 8 709.4(a)(2) in a be followed during the examination;
system of records established under the (d) Review with the individual the Privacy Act. control questions and relevant ques (d) Polygraph examination records tions to be asked during the examina- and reports used to make AAAP detertion;
minations or generated as a result of (e) Advise the individual of the indi- an exculpatory personnel security vidual's privilege against self-incrimi polygraph examination are maintained nation; and
in a system of records established (f) Provide the individual with a pre- under the Privacy Act of 1974. addressed envelope addressed to the D/
(e) DOE must afford the full privacy OCI in Washington, D.C., which may be
protection provided by law to informaused to submit comments or com
tion regarding an employee's refusal to plaints concerning the examination.
take a polygraph examination,
(f) With the exception of the poly§ 709.25 Are there limits on use of graph report, all other polygraph ex
polygraph examination results that amination records are destroyed ninety reflect "deception indicated" or "no days after the eligibility evaluation is opinion”?
completed, provided that a favorable (a) DOE or its contractors may not:
recommendation has been made to
grant or continue the access to the po(1) Take an adverse personnel action
sition. If a recommendation is made to against an individual solely on the
deny or revoke access to the informabasis of a polygraph examination result
tion or involvement in the activities of "deception indicated” or “no opin
that justified conducting the polygraph ion"; or
examination, then all the records are (2) Use a polygraph examination that
retained at least until the final resolureflects "deception indicated” or “no
tion of any request for reconsideration opinion" as a substitute for any other by the individual or the completion of required investigation.
any ongoing investigation. (b) The Secretary or the D/OCI may suspend an individual's access based
Subpart D-Polygraph Examinaupon a written determination that the
tion and Examiner Standards individual's admission of involvement in one or more of the activities covered $709.31 What are the DOE standards by the counterintelligence polygraph, for polygraph examinations and when considered in the context of the polygraph examiners? individual's access to one or more of (a) DOE adheres to the procedures the high risk programs identified in and standards established by the De$ 709.4(a)(1)-(8), poses an unacceptable partment of Defense Polygraph Instirisk to national security or defense. In tute (DODPI). DOE administers only such cases, DOE will investigate the DODPI approved testing formats. matter immediately and make a deter- (b) A polygraph examiner may admination of whether to revoke the in- minister no more than five polygraph dividual's access.
examinations in any twenty-four hour