Home-to-work transportation means the use of a Government passenger carrier to transport an employee between his/her home and place of work. Passenger carrier means a motor vehicle, aircraft, boat, ship, or other similar means of transportation that is owned (including those that have come into the possession of the Government by forfeiture or donation), leased, or rented (non-TDY) by the United States Government. Work means any place within the accepted commuting area, as determined by the Federal agency for the locality involved, where an employee performs his/her official duties. Subpart B-Authorizing Home-toWork Transportation § 102-5.35 Who is authorized home-towork transportation? By statute, certain Federal officials are authorized home-to-work transportation, as are employees who meet certain statutory criteria as determined by their agency head. The Federal officials authorized by statute are the President, the Vice-President, and other principal Federal officials and their designees, as provided in 31 U.S.C. 1344(b)(1) through (b)(7). Those employees engaged in field work, or faced with a clear and present danger, an emergency, or a compelling operational consideration may be authorized home-towork transportation as determined by their agency head. No other employees are authorized home-to-work transportation. § 102-5.40 May the agency head delegate the authority to make home-towork determinations? No, the agency head may not delegate the authority to make home-towork determinations. (b) Ninety calendar days each for other circumstances. § 102-5.70 What considerations apply in making a determination to authorize home-to-work transportation for field work? Agencies should consider the following when making a determination to authorize home-to-work transportation for field work: (a) The location of the employee's home in proximity to his/her work and to the locations where non-TDY travel is required; and (b) The use of home-to-work transportation for field work should be authorized only to the extent that such transportation will substantially increase the efficiency and economy of the Government. §102-5.75 What circumstances do not establish a basis for authorizing home-to-work transportation for field work? The following circumstances do not establish a basis for authorizing hometo-work transportation for field work: (a) When an employee assigned to field work is not actually performing field work. (b) When the employee's workday begins at his/her work; or (c) When the employee normally commutes to a fixed location, however far removed from his/her official duty station (for example, auditors or investigators assigned to a defense contractor plant). NOTE TO §102-5.75: For instances where an employee is authorized home-to-work transportation under the field work provision, but performs field work only on an intermittent basis, the agency shall establish procedures to ensure that a Government passenger carrier is used only when field work is actually being performed. Although some employees' daily work station is not located in a Government office, these employees are not performing field work. Like all Government employees, employees working in a "field office" are responsible for their own commuting costs. §102-5.80 What are some examples of positions that may involve field work? Examples of positions that may involve field work include, but are not limited to: (a) Quality assurance inspectors; (d) Mine inspectors; (e) Meat inspectors; and (f) Medical officers on outpatient service. NOTE TO $102-5.80: The assignment of an employee to such a position does not, of itself, entitle an employee to receive daily home-to-work transportation. § 102-5.85 What information should our determination for field work include if positions are identified rather than named individuals? If positions are identified rather than named individuals, your determination for field work should include sufficient information to satisfy an audit, if necessary. This information should include the job title, number, and operational level where the work is to be performed (e.g., five recruiter personnel or, positions at the Detroit Army Recruiting Battalion). NOTE TO $102-5.85: An agency head may elect to designate positions rather than individual names, especially in positions where rapid turnover occurs. § 102-5.90 Should an agency consider whether to base a Government passenger carrier at a Government facility near the employee's home or work rather than authorize the employee home-to-work transportation? Yes, situations may arise where, for cost or other reasons, it is in the Government's interest to base a Government passenger carrier at a Government facility located near the employee's home or work rather than authorize the employee home-to-work transportation. § 102-5.95 Is the comfort and/or convenience of an employee considered sufficient justification to authorize home-to-work transportation? No, the comfort and/or convenience of an employee is not considered sufficient justification to authorize hometo-work transportation. Yes, an employee authorized hometo-work transportation may share space in a Government passenger carrier with other individuals, provided that the passenger carrier does not travel additional distances as a result and such sharing is consistent with his/ her Federal agency's policy. When a Federal agency establishes its space sharing policy, the Federal agency should consider its potential liability for and to those individuals. Home-towork transportation does not extend to the employee's spouse, other relatives, or friends unless they travel with the employee from the same point of departure to the same destination, and this use is consistent with the Federal agency's policy. Subpart C-Documenting and § 102-5.110 Must we report our determinations outside of our agency? Yes, you must submit your determinations to the following Congressional Committees: (a) Chairman, Committee on Governmental Affairs, United States Senate, Suite SD-340, Dirksen Senate Office Building, Washington, DC 20510-6250; and (b) Chairman, Committee on Governmental Reform, United States House of Representatives, Suite 2157, Rayburn House Office Building, Washington, DC 20515-6143. § 102-5.115 When must we report our determinations? You must report your determinations to Congress no later than 60 calendar days after approval. You may consolidate any subsequent determinations into a single report and submit them quarterly. § 102-5.120 What are our responsibilities for documenting use of hometo-work transportation? Your responsibilities for documenting use of home-to-work transportation are that you must maintain logs or other records necessary to verify that any home-to-work transportation was for official purposes. Each agency may decide the organizational level at which the logs should be maintained and kept. The logs or other records should be easily accessible for audit and should contain: (a) Name and title of employee (or other identification, if confidential) using the passenger carrier; (b) Name and title of person authorizing use; (c) Passenger carrier identification; (d) Date(s) home-to-work transportation is authorized; (e) Location of residence; (f) Duration; and (g) Circumstances requiring home-towork transportation. PARTS 102-6-102-30 [RESERVED] 102-33.85 Where should we send our OMB Circular A-76 Cost-Comparison Studies? THE PROCESS FOR BUDGETING TO ACQUIRE GOVERNMENT AIRCRAFT 102-33.90 What is the process for budgeting to acquire a Federal aircraft (including a Federal aircraft transferred from another executive agency)? 102-33.95 What is the process for budgeting to acquire commercial aviation services (CAS)? CONTRACTING TO ACQUIRE GOVERNMENT 102-33.100 What are our responsibilities when contracting to purchase or leasepurchase a Federal aircraft or to award a CAS contract? 102-33.105 What special requirements must we put into our CAS contracts? ACQUIRING AIRCRAFT PARTS 102-33.110 What are our responsibilities when acquiring aircraft parts? 102-33.115 Are there special requirements for acquiring military Flight Safety Critical Aircraft Parts (FSCAP)? 102-33.120 Are there special requirements for acquiring life-limited parts? Subpart C-Managing Government 102-33.125 OVERVIEW If we use Federal aircraft, what are our management responsibilities? 102-33.130 If we hire CAS, what are our management responsibilities? 102-33.135 Do we have to follow the direction in OMB Circular A-123, "Management Accountability and Control," June 21, 1995, for establishing management controls for our aviation program? ESTABLISHING FLIGHT PROGRAM STANDARDS 102-33.140 What are Flight Program Standards? 102-33.145 Why must we establish Flight Program Standards? 102-33.150 Is any agency exempt from establishing Flight Program Standards under this part? 102-33.155 How must we Program Standards? establish Flight MANAGEMENT/ADMINISTRATION 102-33.160 What standards must we establish or require (contractually, where applicable) for management/administration of our flight program? Subpart D-Disposing of Government Aircraft and Aircraft Parts OVERVIEW 102-33.240 What must we consider before disposing of aircraft and aircraft parts? 102-33.245 May we report as excess, or replace (i.e., by exchange/sale), both operational and non-operational aircraft? 102-33.250 May we report as excess, or replace, declassified aircraft? 102-33.255 Must we document FSCAP or lifelimited parts installed on aircraft that we will report as excess or replace? 102-33.260 When we report as excess, or replace, an aircraft (including a declassified aircraft), must we report the change in inventory to the Federal Aviation Interactive Reporting System (FAIRS)? REPORTING EXCESS GOVERNMENT AIRCRAFT 102-33.265 What are our options if aircraft are excess to our needs? 102-33.270 What is the process for reporting an excess aircraft? REPLACING AIRCRAFT THROUGH EXCHANGE OR SALE 102-33.275 Are there restrictions on replacing aircraft by exchange or sale? 102-33.280 What are our options if we need a replacement aircraft? 102-33.285 Do we need to include any special disclaimers in our exchange/sale agreements for uncertificated aircraft or aircraft that we have operated as public aircraft (i.e., not in compliance with the Federal Aviation Regulations, 14 CFR chapter I)? 102-33.290 What other disclaimers must we include in our exchange/sale agreements for aircraft? 102-33.295 May we exchange or sell an aircraft through reimbursable transfer to another executive agency? DISPOSING OF AIRCRAFT PARTS 102-33.300 What must we consider before disposing of aircraft parts? 102-33.305 May we report as excess, or replace, FSCAP and life-limited parts? 102-33.310 May we report as excess, or replace, unsalvageable aircraft parts? 102-33.315 What are the procedures for mutilating unsalvageable aircraft parts? 102-33.320 What must we do if we are unable to perform required mutilation of aircraft parts? 102-33.325 What documentation must we furnish with excess/surplus or replaced parts when they are transferred, donated, exchanged, or sold? |