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§ 1-8.803–9 Format 803–9, Termination Inventory Schedule E (Short Form for Use with Format 802–3

Only) (a) Page 1 of Format 803–9.

(b) Page 2 of Format 803-9.

INSTRUCTIONS FOR USE — TERMINATION INVENTORY SCHEDULE (Short Form)

FOR USE WITH FORMAT 802-3 ONLY

A. CLASSIFICATION.-No specific classification required but similar items should be grouped together. Several classifications may be listed on one form.

or components, common in nature to both the terminated contract and other work of the contractor, are not to be listed except for iters the delivery of which has been required Wy the Government and except for Governmentfurnished property (See Inventory Schedule Certificate.)

F. PROCEEDS OF AUTHORIZED SALE (Column g). --- Insert the letter "A" after the amount if the sale (or credit for acquisition) has been authorized or approved by the contracting officer or customer. Insert the letter "C" if the amount represents your offer to acquire or sell.

In either cose, quantity should be also shown (on a second line) if less than the full quan tity shown in Column d.

B. DESCRIPTION (Column b).- A full commercial description is required
for all items which have commercial value. For other items, furnish only
such description as is sufficient to enable the contracting officer or the cus.
tomer to determine the appropriate disposition.
C. CONDITION (Column e). -For purposes of indicating condition of mo-
terial, the code indicated below should be used. It requires the combina-
tion of a letter and a number in each instance (as E4 or N2). Use the
lotter "x," without a number for material considered to have no further
value for use as originally intended, but of possible salvage value other
than as scrap. If considered scrap, insert on "S."
CODE: N New

1-Excellent
E-Used-reconditioned

2-Good o-Used-usable without repairs

3-Fair R-Used-repairs required

4-Poor D. COST (Columns • ond f).-Any generally recognized basis for costing inventory may be used, provided it has been regularly used by the contractor and properly reflects his costs.

G. GOVERNMENT-OWNED PROPERTY

(a) Government-furnished property should be listed on separate sheets marked to show that the items are Government-furnished.

(b) Where title to materials purchased by the contractor is vested in the Government, such materials should be listed and cost data supplied.

H. MISCELLANEOUS

(0) Separate Schedules. If the space provided for any information called for is insufficient attach separate supporting schedules.

(6) Nude hr pres.—The number of sets of inventory schedules for quindi

indicated by the contracting officer or the customer from whoin the of tamination is received.

E. COMMON ITEMS. Any items of inventory reasonably usable, without loss to the contractor on his other work, because they are materials, parts

SPECIME

§ 1-8.804 Formats of miscellaneous forms.
$ 1-8.804-1 Format 804–1, Schedule of Accounting Information.

(a) Page 1 of Format 804–1.

SCHEDULE OF ACCOUNTING INFORMATION To be used by prime contractors submitting termination claims under Part 1-8 of the Federal Procurement Regulations (41CFR 1-8). Also suitable for use by subcontractor in effecting subcontract settlements with prime contractor or intermediate subcontractors, THIS PROPOSAL APPLIES TO (Check one)

COMPANY
O A PRIME CONTRACT WITH

SUICONTRACT OR
THE GOVERNMENT
SUBCONTRACT OR PURCHASE ORDER NO.(5)

STREET ADDRESS

PURCHASE ORDER

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1.

INDIVIDUAL IN YOUR ORGANIZATION FROM WHOM ADDITIONAL INFORMATION MAY BE REQUESTED ON QUESTIONS RELATING TO: ACCOUNTING MATTERS

PROPERTY DISPOSAL

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2. ARE THE ACCOUNTS OF THE CONTRACTOR SUBJECT TO REGULAR PERIODIC EXAMINATION AY INDAPENDENT PUBLIC ACCOUNTANTS?

YES O NO (Name and address of accounlants)

3.

INDEPENDENT ACCOUNTANTS, IF ANN WHO HAVE REVEYED OR ASSISTED IN THE PREPARATION OF THE ATTACHED PROPOSAL

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SPECIMEN

4. GOVERNMENTAL AGENCY WHICH HAS REVIEWED YOUR ACCOUNTS IN CONNECTION WITH A PRIOR SETTLEMENT PROPOSAL DURING THE CUR

RENT AND PRECEDING FISCAL YEAR

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5. HAVE THERE BEEN ANY SIGNIFICANT DEVIATIONS FROM YOUR REGULAR ACCOUNTING PROCEDURES AND POLICIES IN ARRIVING AT THE COSTS

SET FORTH IN THE ATTACHED PROPOSAL? YES ONO. IF "YES," EXPLAIN BRIEFLY

6. WERE THE DETAILED COST RECORDS USED IN PREPARING THE PROPOSAL CONTROLLED BY AND IN AGREEMENT WITH YOUR GENERAL BOOKS OF

ACCOUNT? OYES O NO

7. WERE INVENTORY QUANTITIES BASED ON A PHYSICAL COUNT AS OF THE DATE OF TERMINATION? YES NO. IF "NO," EXPLAIN EXCEPTIONS

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ATTACH SEPARATE SCHEDULES

)

(b) Page 2 of Format 804-1.

8. IS THIS SETTLEMENT PROPOSAL BASED ON STANDARD COSTS?

MENT FOR ANY SIGNIFICANT VARIATIONS BEEN MADE? YES

YES ONO. IF "YES," HAS ADJUSTMENT TO ACTUAL COST OR ADJUST-
NO. IF "NO," EXPLAIN

9. DOES THIS PROPOSAL INCLUDE CHARGES FOR MAJOR INVENTORY ITEMS AND CLAIMS OF SUBCONTRACTORS COMMON TO THIS TERMINATED

CONTRACT AND OTHER WORK OF THE CONTRACTOR? YES NO. IF "YES," EXPLAIN THE METHOD USED IN ALLOCATING AMOUNTS TO
THE TERMINATED PORTION OF THIS CONTRACT

10. EXPLAIN BRIEFLY YOUR METHOD OF PRICING INVENTORIES, INDICATING WHETHER MATERIAL HANDLING COST HAS BEEN INCLUDED IN

CHARGES FOR MATERIALS

11. ARE ANY PARTS, MATERIALS, OR FINISHED PRODUCT, KNOWN TO BE DEFECTIVE, INCLUDED IN THE INVENTORIES?

EXPLAIN

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12. HAVE ANY CHARGES BEEN INCLUDED IN THIS PROPOSAL IN RESPECT OF SEWRANGE. Dismis WAY, OR SEPARATION PAY?

"YES," FURNISH BRIEF EXPLANATION AND ESTIMATES OF AMOUNTING

YES O NO. IF

SPÉCIMEN

13. DOES THIS PROPOSAL INCLUDE ANY ELEMENTOS PROFIT TO THE CONTRACTOR OR A RELATED ORGANIZATION, OTHER THAN PROFIT SET FORTH

SEPARATELY IN THE PROPOSAL OR INCLUDED IN THE CONTRACT PRICE AT WHICH ACCEPTABLE FINISHED PRODUCT, IF ANY, IS INCLUDED IN THE
PROPOSA!? O YES O NO. IF "YES," EXPLAIN BRIEFLY

14. DESCRIBE BRIEFLY THE NATURE OF INDIRECT EXPENSE ITEMS INCLUDED IN INVENTORY COSTS 7see Schedule A, Format 802-1); AND EX.

PLAIN YOUR METHOD OF ALLOCATION USED IN PREPARING THIS PROPOSAL, INCLUDING IF PRACTICABLE, THE RATES USED AND THE PERIOD
OF TIME UPON WHICH THEY ARE BASED

15. DO THE COSTS SET FORTH IN THE ATTACHED PROPOSAL INCLUDE PROVISIONS FOR ANY RESERVES OTHER THAN DEPRECIATION RESERVES?

YES NO. IF "YES," LIST SUCH RESERVES

16. STATE METHOD OF ACCOUNTING FOR TRADE AND CASH DISCOUNTS EARNED, REBATES, ALLOWANCES, AND YOLUME PRICE ADJUSTMENTS.

ARE SUCH ITEMS EXCLUDED FROM COSTS CLAIMED? YES NO

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ANTACH SEPARATE SCHEDULES

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(c) Page 3 of Format 804-1.

17. STATE POLICIES RELATING TO RECORDING OF OVERTIME, SHIFT PREMIUMS AND PRODUCTION BONUSES

18. DOES CONTRACTOR HAVE A PENSION PLAN?

RENT PENSION SERVICE COSTS

YES NO.

IF "YES," STATE METHOD OF FUNDING AND ABSORPTION OF PAST AND CUR

19, STATE GENERAL POLICIES RELATING TO DEPRECIATION AND AMORTIZATION OF FIXED ASSETS; BASES, UNDERLYING POLICIES

20. STATE POLICY OR PROCEDURE FOR RECORONT NO WRITING OFF STARTING LOAD

SPECIMEN

21. ARE PERISHABLE TOOLS AND MANUFACTURING SUPPLIES CHARGED DIRECTLY TO CONTRACT COSTS OR INCLUDED IN OVERHEAD EXPENSES?

22. POLICIES FOR DISTINGUISHING BETWEEN CHARGES TO CAPITAL (fixed) ASSET ACCOUNTS AND TO REPAIR AND MAINTENANCE ACCOUNTS

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ATTACH SEPARATE SCHEDULES

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