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8:1-8.803–9 Format 803–9, Termination Inventory Schedule E (Short Form for Use with Format 802–3

Only). (a) Page 1 of Format 803–9.

(b) Page 2 of Format 803-9.

INSTRUCTIONS FOR USE-TERMINATION INVENTORY SCHEDULE (Short form)

FOR USE WITH FORMAT 802-3 ONLY

or components, common in nature to both the terminated contract and other work of the contractor, are not to be listed except for iteras the delivery of which has been required Wy the Government and except for Governmentfurnished property (See Inventory Schedule Certificate.)

A. CLASSIFICATION.-No specific classification required but similar items
should be grouped together. Several classifications may be listed on one
form.
B. DESCRIPTION (Column b).- A full commercial description is required
for all items which have commercial value. For other items, furnish only
such description as is sufficient to enable the contracting officer or the cus.
tomer to determine the appropriate disposition.
C. CONDITION (Column c). - For purposes of indicating condition of ma.
terial, the code indicated below should be used. It requires the combina.
fion of a letter and a number in each instance (as E4 or N2). Use the
latter "X," without a number for material considered to have no further
value for use as originally intended, but of possible salvage value other
than as scrap. It considered scrap, insert on "S."
CODE: N -New

1-Excellent
E -Used-reconditioned

2-Good o --Used-usable without repairs

3-Fair R-Used-repairs required

4-Poor

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D. COST (Columns and f).-Any generally recognized basis for costing inventory may be used, provided it has been regularly used by the contractor and properly reflects his costs.

H. MISCELLANEOUS

(a) Separate Schedules.-If the space provided for any information called for is insufficien, attoch separate supporting schedules.

(6) N o br ples. The number of sets of inventory schedules for quippe fe indicated by the contracting officer or the customer from when the botime of thrination is received.

E. COMMON ITEMS.-Any items of inventory reasonably usable, without loss to the contractor on his other work, because they are materials, ports,

SPECIM

§ 1-8.804 Formats of miscellaneous forms.
§ 1-8.804–1 Format 804-1, Schedule of Accounting Information.

(a) Page 1 of Format 804–1.

SCHEDULE OF ACCOUNTING INFORMATION

To be used by prime contractors submitting termination claims under Part 1-8 of the Federal Procurement Regulations (41CFR 1-8). Also suitable for use by subcontractor in effecting subcontract settlements with prime contractor or intermediate subcontractors. THIS PROPOSAL APPLIES 10 (Check one)

COMPANY A PRIME CONTRACT WITH

N SUICONTRACT OR I THE GOVERNMENT

U PURCHASE ORDER SUBCONTRACT OR PURCHASE ORDER NO.($)

STREET ADDRESS

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1. INDIVIDUAL IN YOUR ORGANIZATION FROM WHOM ADDITIONAL INFORMATION MAY BE REQUESTED ON QUESTIONS RELATING TO: ACCOUNTING MATTERS

PROPERTY DISPOSAL NAME

NAME

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2. ARE THE ACCOUNTS OF THE CONTRACTOR SUBJECT TO REGULAR PERIODIC EXAMINATION AY INAPENDENT PUBLIC ACCOUNTANTS?

YES ONO (Name and address of accountants)

INDEPENDENT ACCOUNTANTS, IF ANN WHO HAVE REVIEWYED OR ASSISTED IN THE PREPARATION OF THE ATTACHED PROPOSAL
NAME

ADDRESS

4. GOVERNMENTAL AGENCY WHICH HAS REVIEWED YOUR ACCOUNTS IN CONNECTION WITH A PRIOR SETTLEMENT PROPOSAL DURING THE CUR

RENT AND PRECEDING FISCAL YEAR

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5. HAVE THERE BEEN ANY SIGNIFICANT DEVIATIONS FROM YOUR REGULAR ACCOUNTING PROCEDURES AND POLICIES IN ARRIVING AT THE COSTS

SET FORTH IN THE ATTACHED PROPOSAL? O YES ONO. IF "YES," EXPLAIN BRIEFLY

6. WERE THE DETAILED COST RECORDS USED IN PREPARING THE PROPOSAL CONTROLLED BY AND IN AGREEMENT WITH YOUR GENERAL BOOKS OF

ACCOUNT? O YES O NO 7. WERE INVENTORY QUANTITIES BASED ON A PHYSICAL COUNT AS OF THE DATE OF TERMINATION? YES NO. IF "NO," EXPLAIN EXCEPTIONS

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ATTACH SEPARATE SCHEDULES

(b) Page 2 of Format 804–1.

8. IS THIS SETTLEMENT PROPOSAL BASED ON STANDARD Costs?

MENT FOR ANY SIGNIFICANT VARIATIONS BEEN MADE? YES

YES
NO.

NO. IF "YES," HAS ADJUSTMENT TO ACTUAL COST OR ADJUST-
IF "NO," EXPLAIN

9. DOES THIS PROPOSAL INCLUDE CHARGES FOR MAJOR INVENTORY ITEMS AND CLAIMS OF SUBCONTRACTORS COMMON TO THIS TERMINATED

CONTRACT AND OTHER WORK OF THE CONTRACTOR? O YES NO. IF "YES," EXPLAIN THE METHOD USED IN ALLOCATING AMOUNTS TO THE TERMINATED PORTION OF THIS CONTRACT

10. EXPLAIN BRIEFLY YOUR METHOD OF PRICING INVENTORIES, INDICATING WHETHER MATERIAL HANDLING COST HAS BEEN INCLUDED IN

CHARGES FOR MATERIALS

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11. ARE ANY PARTS, MATERIALS, OR FINISHED PRODUCT, KNOWN TO BE DEFECTIVE, INCLUDED IN THE INVENTORIES?

EXPLAIN

| 12. HAVE ANY CHARGES BEEN INCLUDED IN THIS PROPOSAL IN RESPECT A SEWRANGE, BISMIS DAY, OR SEPARATION PAY?

-- "YES," FURNISH BRIEF EXPLANATION AND ESTIMATES OF AMOUNTS INCLUDED

YES O NO. IF

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13. DOES THIS PROPOSAL INCLUDE ANY ELEMENTO/PROFIT TO THE CONTRACTOR OR A RELATED ORGANIZATION, OTHER THAN PROFIT SET FORTH

SEPARATELY IN THE PROPOSAL OR INCLUDED IN THE CONTRACT PRICE AT WHICH ACCEPTABLE FINISHED PRODUCT, IF ANY, IS INCLUDED IN THE PROPOSAL? O YES NO. IF "YES," EXPLAIN BRIEFLY

14. DESCRIBE BRIEFLY THE NATURE OF INDIRECT EXPENSE ITEMS INCLUDED IN INVENTORY COSTS (see Schedule A, Format 802-1); AND EX

PLAIN YOUR METHOD OF ALLOCATION USED IN PREPARING THIS PROPOSAL, INCLUDING IF PRACTICABLE, THE RATES USED AND THE PERIOD OF TIME UPON WHICH THEY ARE BASED

15. DO THE COSTS SET FORTH IN THE ATTACHED PROPOSAL INCLUDE PROVISIONS FOR ANY RESERVES OTHER THAN DEPRECIATION RESERVES?

YES NO. IF "YES," LIST SUCH RESERVES

16. STATE METHOD OF ACCOUNTING FOR TRADE AND CASH DISCOUNTS EARNED, REBATES, ALLOWANCES, AND YOLUME PRICE ADJUSTMENTS.

ARE SUCH ITEMS EXCLUDED FROM COSTS CLAIMED? YES NO

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ANTACH SEPARATE SCHEDULES

(c) Page 3 of Format 804–1.

17. STATE POLICIES RELATING TO RECORDING OF OVERTIME, SHIFT PREMIUMS AND PRODUCTION BONUSES

18. DOES CONTRACTOR HAVE A PENSION PLAN?

RENT PENSION SERVICE COSTS

YES

NO. IF ''YES," STATE METHOD OF FUNDING AND ABSORPTION OF PAST AND CUR.

19. STATE GENERAL POLICIES RELATING TO DEPRECIATION AND AMORTIZATION OF FIXED ASSETS; BASES, UNDERLYING POLICIES

SPECIMEN

20. STATE POLICY OR PROCEDURE FOR RECORONC ND WRITING OFF STARTING LOAD

21. ARE PERISHABLE TOOLS AND MANUFACTURING SUPPLIES CHARGED DIRECTLY TO CONTRACT COSTS OR INCLUDED'IN OVERHEAD EXPENSES?

22. POLICIES FOR DISTINGUISHING BETWEEN CHARGES TO CAPITAL Chixed) ASSET ACCOUNTS AND TO REPAIR AND MAINTENANCE ACCOUNTS

WHERE THE SPACE PROVIDED FOR ANY INFORMATION IS INSUFFICIENT, ATTACH SEPARATE SCHEDULES

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