Subpart 1213.5-Purchase Orders

1213.505 Purchase order and related forms. 1213.505-2 Agency order forms in lieu of Optional Forms 347 and 348. 1213.505-3 Standard Form 44, Purchase Order-Invoice-Voucher.

AUTHORITY: Sec. 205(C), Federal Property and Administrative Services Act, as amended (40 U.S.C. 486(c)). 48 CFR 1.301; 49 CFR 1.59.

SOURCE: 52 FR 44534, Nov. 19, 1987, unless otherwise noted.

Subpart 1213.1-General

1213.106 Competition and price reason

ableness.

1213.106-70 Data to support small purchases over $1,000.

Form DOT F 4230.1, Small Purchase Summary, may be used to satisfy documentation requirements of FAR 13.106(c).

1213.107 Solicitation and evaluation of

quotations.

Standard Form 18, Request For Quotations, shall be used to obtain written quotations as prescribed in FAR 13.107(a) unless an administration equivalent form has been authorized for use by the Senior Procurement Executive. (See FAR 53.103).

Subpart 1213.2-Blanket Purchase Agreements

1213.201

General.

The head of the contracting activity may require that only contracting officers make purchases under a blanket purchase agreement (BPA).

1213.203 Establishment of blanket purchase agreements.

1213.203-1 General.

Optional Form 347, Order for Supplies or Services, shall be used for BPAs unless an administration equivalent form has been authorized for use by the HCA.

[53 FR 28399, July 28, 1988]

Subpart 1213.3-Fast Payment Procedure

1213.302 Conditions for use.

The agency head may establish higher dollar limitations than those specified at FAR 13.302(a) for specified activities or items.

Subpart 1213.4-Imprest Fund 1213.403 Agency responsibilities.

(a) Regulations governing the use and administration of Imprest Funds within the Department are contained in DOT Order 2770.7A, Imprest Fund Manual.

(b) Heads of contracting activities (HCAs) shall establish procedures for designation of personnel authorized to approve requisitions and make purchases using imprest funds. HCAs may require that only contracting officers

1214.202 General rules for solicitation of bids.

1214.202-4 Bid samples.

The justification required by FAR 14.202-4(d) shall be prepared by the requiring activity and approved, in writing, by the contracting officer. 1214.202-5 Descriptive literature.

The justification required by FAR 14.202-5(c) shall be prepared by the requiring activity and approved, in writing, by the contracting officer.

1214.205 Solicitation mailing lists. 1214.205-1 Establishment of lists.

Requests for supplemental information shall be attached to the Standard Form 129 and fowarded to potential suppliers for completion.

1214.208 Amendment of invitations for bids.

Amendments which are substantive in nature shall be subject to the same review process as was required for issuance of the solicitation.

1214.406-4 Mistakes after award.

The contracting officer shall make the determination required by FAR 14.406-4(b) after coordination with legal counsel.

1214.408 Information to bidders.

1214.408-2 Award of classified contracts.

Each administration having access to classified information during the acquisition process shall comply with appropriate security procedures.

1214.470 Revalidation of requirements (sealed bidding).

In every case where a procurement action has been in process for more than 1 year from the date of the Procurement Request, the contracting officer shall revalidate user needs which justify the procurement action prior to contract award. The revalidation must be accomplished immediately prior to award.

[52 FR 44535, Nov. 19, 1987, as amended at 53 FR 28399, July 28, 1988]

(b) No contract provision for reimbursement of a contractor's precontract costs shall be negotiated or included in any contractual document prior to approval of such provision by the head of the contracting activity. The request for HCA approval shall include the following:

(1) Identification of the requirement;

(2) Name of the proposed contractor; (3) Brief description of the work for which precontract costs are necessary;

(4) Total amount of pre-contract costs involved and approximate duration of the period over which costs will be incurred;

(5) Reason(s) why use of pre-contract costs are necessary and in the best interest of the Government.