(c) Responsible individuals will be designated as precious metals custodians. Records will be maintained of metals received, in use, in stock, and which have been issued or disposed of.

(d) Perpetual inventory records shall be maintained for each type of precious metals in terms of location, weight, and value. Metals consumed in use shall be removed from inventory records only after written certification by the custodian and higher level management official that they have been consumed or contaminated beyond recovery. The project consuming the metals shall be identified.

(e) Physical inventories of precious metals shall be taken at least semiannually, and either witnessed by independent observers or audited independently to verify the accuracy of the inventory. The results of the inventory shall be promptly reported to the property administrator.

(f) All losses shall be promptly investigated and reported to the property administrator.

(g) Excess and termination inventory precious metals shall be reported to the DOE contracting officer for subsequent inclusion in the DOE precious metals pool.

945.505-5 Records of plant equipment.

The property record requirements of FAR 45.505-5 shall include the DOE asset type for reporting purposes. [54 FR 27647, June 30, 1989]

945.505-11 Records of transportation and installation costs of plant equipment. The requirements of FAR 45.505-11 apply to plant equipment having a unit cost of $1,000 or more.

945.505-14 Reports of Government property.

401

410

430

440.

460

470

490

Name and definition

Land. Includes the cost of land owned by the Government and under the control of DOE. The cost of land includes the purchase price, other acquisition costs, and removal costs less salvage realized in disposing of any facilities acquired with the land.

Land Rights. Includes the costs of rights, interests, and privileges relating to land such as leaseholds, easements, rights-of-way, water and waterpower rights, diversion rights, and submersion rights.

Minerals. Includes the cost of mineral rights and land containing mineral deposits owned by the Government.

Timber. Includes the cost and appraised value of timber and pulpwood; cost of reforestation program for the purpose of dust and soil erosion control, retention of water tables, etc.; cost of development and improvement of timber stand; and other forestry management costs. Use of this code is limited to the Savannah River Operations Office.

Site Preparation, Grading and Landscaping. Includes the cost of general clearing, grading and drainage not directly related to the erection of buildings and structures. All landscaping is included.

Roads, Walks, and Paved Areas. Includes the costs of roads, bridges, streets, walks, paved parking areas and paved open areas between buildings, including any related costs of clearing, grading, base, surfacing, storm sewers or drains, curbs, gutters, culverts, lighting service, and other related facilities.

Fences and Guard Towers. Includes the cost of security fences, guard towers and lighting service. Fences associated with specific facilities such as ball parks and substations are included with the facilities protected.

Other Improvements to Land. Includes the cost of improvements not includable under codes 460, 470, or 480, such as airports, playgrounds, tennis courts, and athletic fields.

DOE PLANT AND EQUIPMENT ASSET TYPES

DOE PLANT AND EQUIPMENT ASSET TYPES

Continued

Continued

Asset type code No.

501

550

610

615

620

625

630

635

Name and definition

Buildings. Includes the cost of buildings and permanently attached appurtenances, such as elevators, fire protection, lighting, plumbing, heating, ventilation, and built-in air-conditioning systems (excluding window or console air-conditioning units that require no duct work or cooling towers) and the cost of piping, conduit, and cable permanently attached to and made a part of the building and that cannot be removed without cutting into the walls, ceilings, or floors. The division between building costs and the costs of utility systems is generally to be at a point nominally 5 feet outside the building wall.

Other Structures. Includes the cost of such structures as dams, retention basins, reservoirs, swimming pools, pits, platforms, underground oil storage reservoirs, and stacks (when not a part of a building). Communication Systems. Includes the cost of lines, poles, cable, and conduits; built-in radio transmitting and receiving equipment; and any installed equipment, otherwise portable, which has been so installed that it cannot be removed without damaging the equipment or damaging the building or structure in which it has been installed. Personal property such as telephones, intercommunication, and teletype equipment should be included in asset code 730. Electric Generation, Transmission and Distribution Systems. Includes the cost of all electric generation equipment; boiler plant equipment primarily used to supply steam to steam-electric generation equipment; transmission and distribution lines, poles, towers, grounding systems, substations, transformers, controls, cables, conduits, services, meters, and protective devices; lighting fixtures, wire, poles, standards and related accessories supplying electric lighting service to roads, walks, and fences. Personal property, such as portable generators, are included in asset code 799. Fire Alarm System. Includes the cost of central office equipment necessary for receiving and transmitting alarms, including control wiring, both cable and open, and other associated overhead and underground equipment. Portable equipment which is not permanently connected to permanent wiring and which may be removed without affecting operation of the fire alarm system is included in asset code 750. Gas Production, Transmission and Distribution Systems. Includes the cost of equipment involved in the production, storage, transmission and distribution of natural and artificial gas, including pipelines, services, and associated regulating and metering equipment of buildings served. Irrigation Systems. Includes the cost of canals, ditches, waterways, flumes, pipelines and equipment used for irrigation purposes. Railroad Systems. Includes the cost of railways, including bridges, trestles, culverts, crossing signals, clearing and grading, riprap, ties, ballast, rails, insulated joints, switches and accessories.

Asset type code No.

640

645

650

655

660

665

670

Name and definition

Sewerage Systems. Includes the cost of sewerage treatment and disposal facilities, including manholes, mains and lateral lines to point of tie-in with buildings served, and any septic tanks.

Steam Generation and Distribution Systems. Includes the cost of all equipment used for the generation and distribution of steam to the point of tie-in to buildings where such steam is utilized primarily for heating and for furnishing power to rotating equipment, including emergency turbo-generators. The cost of boiler plant equipment used primarily to supply steam to steam-electric generation equipment is included in code 615.

Water Supply, Pumping, Treatment and Distribution Systems. Includes the cost of wells, pumping and distributing facilities to the point of tiein with buildings served.

Nuclear Steam and Electric Generation and Transmission Systems. Includes the cost of nuclear reactors and appurtenant equipment involved primarily and principally in the generation of steam for use in steam-electric generating equipment, fossil-fuel superheaters, electric generation equipment, and electric transmission facilities connecting the nuclear powerplant to the transmission or distribution network. The only reactors to be identified by this code are those which have significant electric generation.

SPR Crude Oil Piping System. Includes the cost of pipelines and metering devices between the oil transporting vehicle and the oil storage site. NPR Crude Oil Extraction and Distribution System. Includes the cost of real property and related personal property necessary for crude oil extraction distribution such as the well casings, piping, and integrated equipment in the piping system; oil storage facilities and support buildings and structures. Does not include any personal property, which should be included in the appropriate asset code (710-799) for personal property.

Process System. (Real or related personal property) Includes the cost of equipment used specifically in product manufacturing and processing, including associated measurement and control instruments, which are integral to the operation of real property, or which are so affixed to real property that removal of the equipment would significantly diminish the economic value of the real property or the equipment itself.

730

Continued

Name and definition

680

710

715

720

725

Reactors and Accelerators. (Real or related personal property) Includes the cost of reactors, proton synchrotrons, electron sychrotrons, cyclotrons, linear accelerators, Van De Graaf generators and other similar facilities, as well as the related equipment which is an integral part of the facility or related to, designed for, or specially adapted to the functional or productive capacity of the real property, and removal of this equipment would significantly diminish the economic value of the real property or the equipment itself. Reactors with significant electrical generation should be identified with asset type 655. Heavy Mobile Equipment. Includes the cost of heavy mobile equipment (other than motor vehicles) such as concrete mixers, power shovels, cranes, compressors, rollers, road graders, tractors, farm implements, boats, and barges. The cost of trucks is included in code 725.

Hospital and Medical Equipment. Includes the cost of hospital, clinical, and dental equipment such as hospital beds, dentist chairs, instruments, sterilizers, and other scientific equipment used by dentists and doctors. Built-in or installed equipment which is an integral part of real property or is related to, designed for, or specially adapted to the functional or productive capacity of the real property, removal of which would significantly diminish the economic value of the real property, or the equipment itself, must be included in the appropriate real property asset code (400 through 699 and 800).

Laboratory Equipment. Includes the cost of laboratory equipment such as microscopes, analytical balances, electronanalyzers oscillographs, refractometers, light sources, vibrometers, and other scientific equipment usually associated with laboratories. The cost of furniture and fixtures and shop equipment are included in codes 730 and 755. Built-in or installed equipment which is an integral part of real property or related to, designed for, or specially adapted to the functional or productive capacity of the real property, removal of which would significantly diminish the economic value of the real property, or the equipment itself, must be included in the appropriate real property asset code (400 through 699 and 800).

Motor Vehicles and Aircraft. Includes the cost of passenger cars, trucks, buses, jeeps, trailers, and fire trucks.

735

740

745

750

755

Office Furniture and Equipment. Includes the cost of office furniture and equipment such as machines, desks, drafting sets, safes, photographic equipment, printing equipment and other office equipment regardless of where located. The cost of automatic data processing equipment is included in code 770. Built-in or installed equipment which is an integral part of real property or related to, designed for, or specially adapted to the functional or productive capacity of the real property, removal of which would significantly diminish the economic value of the real property, or the equipment itself, must be included in the appropriate real property asset code (400 through 699 and 800).

Process Equipment. Includes the cost of equipment used specifically in product manufacturing and processing, including associated measurement and control instruments. Built-in or installed equipment which is an integral part of real property or related to, designed for, or specially adapted to the functional or productive capacity of the real property, removal of which would significantly diminish the economic value of the real property, or the equipment itself, must be included in the appropriate real property asset code 670.

Railroad Rolling Stock. Includes the cost of railroad rolling stock such as locomotives and

cars.

Reactors and Accelerators. Includes the cost of accessory equipment, including associated measurement and control instruments, which are not real property.

Security and Protection Equipment. Includes the cost of equipment used for security, police, and fire protection purposes, except that all associated automotive vehicles are included in code 725. Built-in or installed equipment which is an integral part of real property or related to, designed for, or specially adapted to the functional or productive capacity of the real property, removal of which would significantly diminish the economic value of the real property, or the equipment itself, must be included in the appropriate real property asset code (400 through 699 and 800).

Shop Equipment. Includes the cost of shop equipment such as lathes, drilling machines, rolling mills, hoists, grinders, forges, pipe cutting machines, presses, saws, shapers, and other equipment usually associated with shops, garages, and service stations. Similar equipment used in laboratories and other areas for research purposes should also be identified by this code. Built-in or installed equipment which is an integral part of real property or related to, designed for, or specially adapted to the functional or productive capacity of the real property, removal of which would significantly diminish the economic value of the real property, or the equipment itself, must be included in the appropriate real property asset code (400 through 699 and 800).

DOE PLANT AND EQUIPMENT ASSET TYPES

DOE PLANT AND EQUIPMENT ASSET TYPES

Asset type code No.

760

799

Continued

Name and definition

770

775

780

Reserve Construction Equipment Pool. Includes the costs of construction and automotive equipment held for the purpose of maintaining a reserve pool for use in emergencies as part of the DOE mobilization program, or for secondary use in future construction programs. Automatic Data Processing Equipment. Includes the cost of all equipment used in automatic data processing, such as (1) punched card and/or tape equipment, whether used alone or in conjunction with electronic computers; (2) electronic computers and all peripheral or auxiliary equipment; (3) data transmission systems employing devices communicating or transmitting data from place to place for processing in an ADP system; (4) all other equipment that is used in automatic data processing in conjunction with punched card equipment or electronic computers; and (5) the initial package of software that is required to make the system operational. Equipment such as flexowriters, IBM typewriters, and equipment reading the results of experiments, shall be classified as ADP equipment when used primarily in conjunction with an ADP system. Excluded are the costs of equipment such as analog computers card and/or tape file cabinets, and air-conditioning for the processing room. Also, excluded are the costs of automatic data recording or electronic control systems, including the computers, themselves, used to furnish operating guidance for control of machine tools, equipment used in process operations, reactors, accelerators, etc., or equipment used to operate energy monitoring and control systems (EMCS). The cost of this type of equipment is included in the asset code for the equipment or system to which it furnishes operating guidance in conjunction with electronic computers; (2) electronic computers and all peripheral or auxiliary equipment; (3) data transmission systems employing devices communicating or transmitting data from place to place for processing in an ADP system; (4) all other equipment that is used in automatic data processing in conjunction with punched card equipment or electronic computers; and (5) the initial package of software that is required to make the system operational.

Automatic Data Processing Software. Includes the cost of the initial package of software that is required to make the system operational. Excludes the cost of application programs. Portable Communications Electronics Equipment. Includes the cost of such equipment as portable transceivers (handi-talkies, walkie-talkies, paging units, etc.), vehicle radio units, base station and remote control units, portable audio public address systems, telephones, and portable video systems.

800

900

Miscellaneous Equipment. Includes the cost of furniture and fixtures for hotels, dormitories, and apartments; laundry equipment; restaurant, cafeteria and canteen equipment; and other miscellaneous equipment not included in other codes. Built-in or installed equipment which is an integral part of real property or related to, designed for, or specially adapted to the func tional or productive capacity of the real property, removal of which would significantly diminish the economic value of the real property, or the equipment itself, must be included in the appropriate real property asset code (400 through 699 and 800).

Improvement to Property of Others. Includes the cost of betterments made by DOE to land, land improvements (roads, runway, etc.), and improvements to existing buildings, structures, building services, and utility systems not owned by DOE. New construction such as plants, laboratories and similar facilities built by DOE on land owned by others should be classified in Asset Type Code 501. Unclassified Plant and Equipment. Includes the cost of major construction projects or operative portions thereof that have been physically completed and placed in service for which the unitization and classification of costs into plant and equipment accounts have not been completed. Allocation to production, research, community, and general facilities and to asset types 401 through 800 will require approximation in some instances, particularly at year end when full allocation is required. (Year-end allocations may be reversed in October pending formal and more precise classifications.)

(e) Precious metals-Not less frequently than every six months.

945.570 Motor vehicle and aircraft management.

(a) Normally, motor vehicles will not be furnished to fixed price or cost-reimbursable contractors. Further, Government-furnished motor vehicles may be provided to or acquired by contractors only when all of the criteria of FAR 45.304 are met and approved in writing by the contracting officer.

(b) Government-owned motor vehicles and aircraft shall be maintained and utilized by contractors in the most practical and economical manner consistent with DOE program requirements, safety consideration, fuel economy, and applicable laws and regulations.

(c) Contractors shall conform fully to the average fuel economy standards established by law and these regulations in the selection of Governmentfurnished motor vehicles.

tracting officer approval is required for contractors to utilize this service.

(b) Prior approval of GSA must be obtained before

(1) Fixed-price contractors can use the GSA-IMPS;

(2) DOE-owned motor vehicles can be furnished to any contractor in an area served by a GSA-IMPS; and

(3) A contractor can commercially lease a motor vehicle for more than 60 days.

(c) GSA has the responsibility for acquisition of motor vehicles for Government agencies. All requisitions (GSA Form 1781) shall be processed in accordance with 41 CFR 101-26.501.

(d) Contractors shall submit all motor vehicle requirements to the contracting officer for approval.

(e) The acquisition of sedans and station wagons is limited to small, subcompact, and compact vehicles which meet Government fuel economy standards. The acquisition of light trucks is limited to those vehicles which meet the current fuel economy standards set by Executive Orders 12003 and 12375.

(f) Cost reimbursement contractors may be authorized by the contracting officer to utilize GSA Federal Supply Schedule 751, Motor Vehicle Rental, for short term rentals not to exceed 60 days, and are required to utilize available GSA consolidated leasing programs for long term (60 continuous days or longer) commercial leasing of passenger vehicles and light trucks.

(g) The Property and Equipment Management Division, Headquarters Procurement and Assistance Management Directorate (MA-422), shall certify all requisitions prior to submittal to GSA for the following:

(1) The acquisition of sedans and station wagons.

(2) The lease (60 continuous days or longer) of any passenger automobile.

(3) The acquisition or lease (60 continuous days or longer) of light trucks less than 8,500 GVWR.

(h) Purchase requisitions for other motor vehicles may be submitted directly to GSA when approved by the contracting officer.

(i) Contractors shall thoroughly examine motor vehicles acquired under a GSA contract for defects. Any defect