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(v) Preparation and return of the remains of a deceased Contractor or dependents.

(f) Transportation of Personal Effects (excluding Automobiles) and Household Goods.

(1) General

Transportation, including packing and crating costs, will be paid for shipment from Contractor's residence in the country of recruitment or other location (provided that the cost of transportation does not exceed the cost from the Contractor's residence) to post of duty in the cooperating country and return to the country of recruitment or other location (provided that the cost of transportation does not exceed the cost to the Contractor's residence), (i) of personal effects of the Contractor, and (ii) of household goods of Contractor not to exceed the following limitations.

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while in travel status, caused by events beyond the control of such dependents.

(d) Travel by Privately owned Vehicle (POV). Notwithstanding the provisions of paragraph (b)(vii) of Clause 11 of the General Provisions, if travel by POV is authorized in the Schedule or approved by the Contracting Officer, the Contractor shall be reimbursed for the cost of travel by privately owned vehicle at the rate per mile equal to the rate authorized a U.S. Government employee in equivalent circumstances, plus authorized per diem for the Contractor and for each of the authorized dependents traveling in the vehicle if the vehicle is being driven in connection with (1) authorized duties under this Contract or (2) en route to or from the cooperating country as authorized in the Schedule; provided that the total cost of the mileage and the per diem paid to all authorized travelers shall not exceed the total constructive cost of fare and normal per diem by all authorized travelers by (i) surface common carrier or (ii) less-thanfirst-class air, whichever is the lesser.

(e) Emergency and Irregular Travel and Transportation.

Notwithstanding the provisions of paragraph (b)(8) of Clause 11 of the General Provisions, actual transportation costs and travel allowances while en route, as provided in this section, will also be reimbursed under the following conditions:

(1) Subject to the prior written approval of the Mission Director, the costs of going from post of duty in the cooperating country to another approved location for the Contractor and authorized dependents, when because of reasons or conditions beyond his/her control, the Contractor has not completed the required service in the cooperating country or the dependent must leave the cooperating country. The Mission Director may also authorize the return to the cooperating country of such Contractor and/or authorized dependents.

(2) It is agreed that paragraph (e)(1) above, includes but is not necessarily limited to the following:

(i) Need for medical care beyond that available within the area to which Contractor is assigned.

(ii) Serious effect on physical or mental health if residence is continued at assigned post of duty.

(iii) Serious illness, injury, or death of a member of a Contractor's immediate family or the immediate family of a dependent.

(iv) Emergency evacuation, when ordered by the principal U.S. Diplomatic Officer in the cooperating country. Transportation and travel allowances at safe haven and the transportation of household effects and automobile or storage thereof when authorized by the Mission Director shall be payable in accordance with established Government regulations.

NOTE: For the purpose of this Clause, “net weight” and “gross weight” are defined and determined in accordance with the provisions of Section 162.1 of the Uniform State/ AID/USIA Foreign Service Travel Regulations.

The cost of transporting household goods shall not exceed the cost of packing, crating, and transportation by surface common carrier.

(2) Unaccompanied Baggage.

The contractor will be reimbursed for costs of shipment of unaccompanied baggage (in addition to the weight allowance above for household effects) not to exceed the following:

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If the Contractor ships no household effects, the Contractor may ship not in excess of 400 pounds (gross weight) of personal effects for self and 300 pounds (gross weight) for each dependent. One hundred pounds (gross weight) of each traveler's allowance may be transported by airfreight; the balance is transported by surface carrier, if the cost is less than air shipment.

(3) Reduced Rates on U.S.-Flag Carriers.

Reduced rates on U.S.-flag carriers are in effect for shipments of household goods and personal effects of AID Contractors between certain locations. These reduced rates are available provided the shipper furnishes to the carrier at the time of the issuance of the Bill of Lading documentary evidence that the shipment is for the account of AID. The Contracting Officer will, on request, furnish to the Contractor current information concerning the availability of a reduced rate with respect to any proposed shipment. The Contractor will not be reimbursed for shipments of household goods or personal effects in amounts in excess of the reduced rates which are available in accordance with the foregoing.

(g) Storage of Household Effects.

The cost of storage charges (including packing, crating, and drayage costs) in the country of recruitment of household goods of Contractor will be permitted, in lieu of transportation of all or any part of such goods to the cooperating country under paragraph (f) above, provided that (1) the total amount of household goods shipped to the cooperating country and stored in the country of recruitment shall not exceed 18,000 pounds net for each Contractor employee regardless of family status, and (2) at

least 200 pounds net of household effects will be stored; quantities of less than 200 pounds net stored will not be reimbursed.

(h) Rest and Recuperation Travel.

If approved in writing by the Mission Director, the Contractor and dependents shall be allowed rest and recuperation travel on the same basis as direct-hire TCN employees and their dependents at the post under the Local Compensation Plan.

Section 15. FAR Clauses The following FAR clauses are to be used along with the General Provisions (Paragraph 11), and when appropriate, the Additional General Provisions (Paragraph 14), and shall be incorporated in each personal service contract by reference.

1. Inspection 52.246-5.

2. Examination of Records by Comptroller General 52.215-1.

3. Audit-Negotiation 52.215-2.
4. Privacy Act Notification 52.224-1.
5. Privacy Act 52.224-2.

6. Taxes-Foreign Cost Reimbursement Contracts 52.229-8.

7. Interest 52.232-17.
8. Assignment of Claims 52.232-23.

9. Protection of Government Buildings, Equipment, and Vegetation 52.237-2.

10. Notice of Intent to Disallow Costs 52.242-1.

11. Limitation of Cost 52.232-20. 12. Limitation of Funds 52.232-22.

13. Limitation of Liability-Services 52.24625.

14. Anti-Kickback Procedures 52.203-7. (52 FR 2354, Jan. 21, 1987, as amended at 52 FR 11075, Apr. 7, 1987; 52 FR 38100, Oct. 14, 1987; 53 FR 50633, Dec. 16, 1988)



EDITORIAL NOTE: Nomenclature changes affecting Chapter 8 appear at 54 FR 40062, Sept. 29, 1989.


Part 801 802 803

Page 149 166

Veterans Affairs Acquisition Regulation System....
Definitions of words and terms......
Improper business practices and personal conflicts

of interest ..... ......
Administrative matters

166 168


805 806 807 808 809 810

Publicizing contract actions
Competition requirements ..........
Acquisition planning ..........
Required sources of supplies and services
Contractor qualifications ................
Specifications, standards and purchase order de-

scriptions ...
Contract delivery or performance

169 170 173 175 177

182 187





814 815 816 817

Small purchase and other simplified purchase

Sealed bidding
Contracting by negotiation..
Types of contracts ..............
Special contracting methods

189 190 196 202 203




205 211

820 822

Small business and small disadvantaged business

Labor surplus area concerns...
Application of labor laws to Government acquisi-

tions .............
Protection of privacy and freedom of information.

211 212


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834 836 837

Major systems acquisition ....
Construction and architect-engineer contracts
Service contracting ......

230 230 235

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870 871

Special procurement controls ........
Loan guaranty and vocational rehabilitation and

counseling programs..




Sec. 801.000 Scope of part.

Subpart 801.1-Purpose, Authority, Issuance

801.101 Purpose. 801.102 Authority. 801.103 Applicability. 801.103-70 Exclusions. 801.104 Issuance. 801.104-1 Publication and code arrange

ment. 801.104-3 Copies.

Subpart 801.2—Administration

801.201 Maintenance of the FAR. 801.201-1 The two councils.

Subpart 801.3—Department Acquisition

Regulations 801.301 Policy. 801.301-70 Paperwork Reduction Act re

quirements. 801.303 Codification and public participa

tion. 801.304 Department control and compli

ance procedures.

Sec. 801.603-70 Representatives of contracting

officers. 801.603-71 Representatives of contracting

officers; receipt of equipment, supplies

and nonpersonal services. 801.670 Special and limited delegation. 801.670-1 Issue of Government bills of

lading-transportation of remains of de

ceased beneficiaries. 801.670-2 Issue of Government bills of

lading-transportation of property. 801.670-3 Medical, dental, and ancillary

service. 801.670-4 National Cemetery System. 801.670-5 Letters of agreement. 801.670-6 $300 small purchase authority

for Prosthetic Service personnel. 801.680 Contracting authority of the In

spector General. 801.690 VA Contracting Officer Certifica

tion Program. 801.690-1 Definitions. 801.690-2 General. 801.690-3 Responsibility for administration

of Contracting Officer Certification Pro

gram (COCP). 801.690-4 Selection. 801.690-5 Appointment. 801.690-6 Termination. 801.690-7 Interim appointment provisions. 801.690-8 Distribution of SF 1402, Certifi

cate of Appointment. 801.690-9 Post appointment maintenance

of certifications. (Reserved) AUTHORITY: 38 U.S.C. 210 and 40 U.S.C. 486(c).

SOURCE: 49 FR 12583, Mar. 29, 1984, unless otherwise noted.

EDITORIAL NOTE: A nomenclature change affecting Part 801 appears at 52 FR 28559, July 31, 1987.

Subpart 801.4-Deviations from the FAR or


801.403 Individual deviations. 801.404 Class deviations. 801.470 Rulemaking.

Subpart 801.6—Contracting Authority and


801.601 General. 801.602 Contracting officers. 801.602-2 Responsibilities. 801.602-3 Ratification of unauthorized

commitments. 801.602–70 Legal/technical review require

ments to be met prior to contract execu

tion. 801.602-71 Processing contracts for legal/

technical review. 801.602-72 Documents to be submitted for

legal review. 801.602-73 Certification by reviewing offi

cial. 801.602-74 Results of General Counsel's

legal review. 801.603 Selection, appointment, and termi

nation of appointment. 801.603-1 General.

801.000 Scope of part.

This part prescribes general policies and background regarding the Veterans Affairs Acquisition Regulations (VAAR). It includes information regarding the maintenance and administration of the VAAR and includes procedures for deviations from the VAAR and the Federal Acquisition Regulations (FAR).

(49 FR 12583, Mar. 29, 1984, as amended at 54 FR 31961, Aug. 3, 1989)

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