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PRINTING AND BINDING-VOLUME INCREASE OR DECREASE AS OF SEPTEMBER 30, 1978
A. Congressional Record program..
I A set is one copy of each publication within the category, and distributed as authorized by law, produced during the fiscal year with the cost computed at the rider rate. PERCENTAGE DUE TO INFLATION Mr. BENJAMIN. You are requesting $15,722,000, an increase of $4,246,000. How much of this is due to inflation? Justify the balance.
Mr. BOYLE. Mr. Chairman, the largest item of increase in this Printing and Binding Appropriation is the Congressional Record because of a volume increase of 4,000 pages and a rate increase of $6.48 a page on the 44,000 estimated pages. The International Exchange is a sizable increase, $225,000, because, again, of a volume increase of 100,000 pages and a slight rate increase on two and one-half million pages of five cents a page.
The others, all the rest of the volume increases and the rate increases are minor. The major item that is inflating the Printing and Binding Appropriation is the Congressional Record and the International Exchange. And again, it is a combination of labor, materials, and volume increase.
Mr. BENJAMIN. We will ask you to respond to questions 4 and 5 for the record. And ask you to explain the need for $3,819,000 for a deficiency appropriation.
[The information follows:]
Question. How many copies of the Congressional Record are charged to this appropriation and who received them?
Response. As of June 13, 1978, 17,152 copies of the Congressional Record were being charged to this Appropriation. The distribution is as follows: Identification:
Number of copies Correspondents-Newspaper ....
8 Ex-Members ..........
195 Law-Agencies .........................................................................................
473 Law-Independent....................... Law-Judges .........
48 Public Printer (for internal use) ........
37 Recipients-House .........
11,630 Recipients-Senate ......
4,259 International Exchange.....
147 Total ...
17,152 Question. Note increases and decreases in various categories. Explain. (A) Congressional Record:
1979, 40,000 pages, $11,187,000.
1980, 44,000 pages, $12,591,000. (B) Miscellaneous publications:
1979, 5,000 pages, $440,000.
1980, 5,000 pages, $470,000. (C) Publications for International Exchange and the Library of Congress:
1979, 2.3 million copies, $1,358,000.
1980, 2.4 million copies, $1,584,000. (D) House and Senate committee and business calendars:
1979, 35 sets, $11,000.
1980, 35 sets, $11,000. (E) Bills, resolutions, and amendments:
1979, 250 pages, $343,000.
1980, 250 pages, $366,000. (P) Committee Reports:
1979, 135 sets, $38,000.
1980, 135 sets, $41,000. (G) Documents:
1979, 135 sets, $33,000.
(H) U.S. Government Manual, Public Papers of the Presidents, and the Weekly Compilation of Presidential Documents:
1979, 6,620 pages, $739,000.
1980, 5,720 pages. $622,000. Response. In estimating the funds necessary, volume estimates are made for each category of work based on past experience. Rates are estimated on the basis of our latest experience with projections of future increases due to rising costs. Rate increases are due to an estimated labor cost increase of 7 percent and a 10 percent increase in material cost. Certain of these categories do not reflect the full increase due to automation and improved work methods. Savings for productivity increases and changing work methods are applied when appropriate.
The following is an explanation of the various increases and decreases between FY 1979 and FY 1980 by categories:
A. Congressional Record is anticipated to experience a 4,000 page increase and a $6.48 per page rate increase for a net increase of $1.4 million. The Record normally increases in volume during the 2d Session.
B. Miscellaneous Publications should not show a volume increase, however, there will be a $6.00 per page rate increase for an overall increase of $30,000.
C. International Exchange should show a slight volume increase, and an $.05 per page rate increase. The net effect will be a $226,000 increase.
Ď. Committee and Business Calendars volume will stablilize and experience a $20.00 per page rate increase for a negligible increase.
E. Bills, Resolutions, and Amendments will have a rate increase only, of $95.00 per page, for a total increase of $23,000.
F. Committee Reports will also only show a rate increase, $20.00 per page, for a $3,000 overall increase.
G. Documents will have no volume change but will have a $20.00 per page rate increase. The net effect will be an overall increase of $4,000.
H. U.S. Government Manual, Public Papers of the Presidents, and the Weekly Compilation of Presidential Documents will show a net decrease of $117,000 due mainly to a volume decrease in the number of pages in the Weekly Compilation of Presidential Documents.
DEFICIENCY APPROPRIATION Mr. BOYLE. Mr. DeVaughn, will you respond to the question on the Deficiency Appropriation?
Mr. DEVAUGHN. Basically this is work that was done in 1978, fiscal 1978, on prior year's work. Quite often work will come in, we will set the type and send it back for approval, and the committee will want to hold it. This is particularly true for foreign relations matters where they are waiting for someone to die, or whatever, before they print it. We have obligated the funds at the end of the year, and then when we get the actual order to print, the costs associated with completing the product are more than the obligation, which results in an overobligation of the prior year's appropriations. And so what we do is use the current year's appropriation to temporarily finance that overobligation and then come to this committee and ask for additional funds to be restored.
Mr. BENJAMIN. Have we had this situation before?
Mr. BENJAMIN. What was it last year? Do you recall the figure for last year?
Mr. DEVAUGHN. No, we did not request-
Mr. MERCER. In 1979 there was no deficiency request. In prior years there have been requests.
Mr. BENJAMIN. What was the figure that you submitted to us in 1978?
Mr. DEVAUGHN. The amount appropriated for 1978 was $12.6 million.
Mr. BENJAMIN. Deficiency? Mr. DEVAUGHN. No, sir, that was the total appropriation. Mr. BENJAMIN. How much of that was deficiency? Mr. DEVAUGHN. That is what we are asking for now. We are obligating at a rate of $13.7 million.
Mr. BOYLE. But the Chairman is asking when we came in 1978 did we ask for a prior year deficiency in 1978?
Mr. DEVAUGHN. Not for that year. Mr. BOYLE. In 1977 or 1976? Mr. BENJAMIN. When is the last year GPO asked for that? Mr. DEVAUGHN. The year before, I believe. We can supply that for the record. It is not infrequent. Mr. BENJAMIN. Would you please? Mr. DEVAUGHN. Yes, sir. [The information follows:] Prior to the Fiscal Year 1980 request for a deficiency appropriation, the latest previous request was submitted with the Fiscal Year 1978 budget. This deficiency amounted to $3,443,570 and was appropriated to GPO in the Fiscal Year 1978 Legislative Branch Appropriation Act, Public Law 95-94. The deficiency was applicable to Fiscal Year 1976 requirements and was so identified at that time.
PRIOR YEAR OBLIGATION OVERRUNS Mr. BENJAMIN. The interesting thing, as I look at your language, you indicate that is for payment of obligations incurred under the appropriation for similar purposes for preceding fiscal years. Mr. DEVAUGHN. Yes, sir. Mr. BENJAMIN. Is that more than just fiscal year 1978? Mr. DEVAUGHN. Yes, sir. Our deficiency this time, what we are asking for this time, covers 2 fiscal years, 1978, and what we are anticipating for 1979, but we have on occasions in the past asked for as many as 3 or 4 years, added together, deficiencies. Sometimes a job will lay around for 3 or 4 years before we are authorized to print it.
Mr. BENJAMIN. Yes, I can conceive of that. I guess the question in my mind is the size of what you are requesting, and the fact that you already know that you are going to have it for 1979, and then earlier we discussed withholding, and we weren't able to really prescribe where that withholding of 5 percent would be. It would appear that the budget is going to run considerably over what you are estimating in 1979, if you consider the withholding.
Mr. BEVAUGHN. Yelling in 1979, iloing to run coent would be to
Mr. BENJAMIN. Let me ask you this: Can you tell us what jobs these involve, and the amount, the size of the job?
Mr. DEVAUGHN. We can do that. I have here the categories, breakdown of the amount by categories. Mr. BENJAMIN. Would you submit that for the record? Mr. DEVAUGHN. Yes, sir. (The information follows:]
TIME LAG IN ORDER TO PRINT Mr. BENJAMIN. If I understand you then, in this fiscal year you are going to finish up the job that had been previously obligated in a previous fiscal year except for those that apply to 1979; is that correct?
Mr. DEVAUGHN. The 1978 money has already been spent. We used 1979 funds to complete 1978 jobs, and now we are asking that the 1979 appropriation, be in fact, reimbursed.
Mr. BOYLE. Mr. Chairman, I have three examples here. We have jobs that were ordered, obligated in 1976 and billed in 1978. Here is a Committee Print that we obligated $38,000. The amount finally billed was $65,000. A hearing ordered in 1976 was completed in 1978 and we had obligated $29,000. It was billed for $53,000. The variances run 70 to 80 percent. We have jobs that were ordered in 1976 and 1977 that we might not complete until 1980–1981. We don't know the size of the job. We continually keep getting copy on a requisition that was received to print such and such a publication. It can cover a 2-year period. There is no way possible we can guesstimate the number of pages we are going to get in a publication or that we can determine when the proofs are going to be returned to print.
Mr. BENJAMIN. What happens to your unobligated balance at the end of a fiscal year?
Mr. DEVAUGHN. It expires.
Mr. BENJAMIN. What happens to your obligated balance but not yet spent at the end of the fiscal year? Mr. DEVAUGHN. That is held. We hold on to that obligation.
Mr. BENJAMIN. If you didn't hold on enough, you need a deficiency appropriation.
Mr. DEVAUGHN. Yes, sir, that is correct. Mr. BENJAMIN. How much has reverted in the last several fiscal years to this account?
Mr. DEVAUGHN. We have had fiscal years where money has reverted.