Page images
PDF
EPUB

on an interim basis as of the end of each 2. Pro Forma Settlement Statement. month with an annual settlement as of (a) The following settlement stateDecember 31 of each year. Payments on ment will be made monthly by United account will be made by the 15th of the States associations operating dispatching following month on a net balance basis. and accounting services:

REVENUE

Current Year-to 4100 Pilotage revenue:

month date United Stat spilots...

------------Canadian pilots.....

[ocr errors]

$........

[merged small][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][merged small][ocr errors][merged small][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][merged small][ocr errors][subsumed][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][merged small][merged small][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][merged small][merged small][merged small][ocr errors][ocr errors][ocr errors][ocr errors][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][merged small][ocr errors][ocr errors][merged small][merged small][merged small][ocr errors][ocr errors][ocr errors]

Share to date...
Boat and taxi charono noid

at and taxi charges pala........-Payments made to .-----

[ocr errors]

1

[ocr errors]

1

To record settlement of account with Canadian pool for month ended -----

(month)

(End of month) Distribution this period... Undistributed balance.

(b) The pilotage pool having the larger amount of cash available for distribution will make payment of such excess to the United States or Canadian counterpart pool on the basis of the currency of the nationality of the paying pilotage pool. The following statement will be submitted by the United States associations making net balance payments. Amount available for distribution.. $-----Less applied credit ------ @ --

(amount) (rate) Remaining balance United States Associations making net balance payment will make the following accounting entry:

[blocks in formation]
[blocks in formation]

To record receipt of settlement from Canadian pool for month ended --

(month) (day) (year)

3. Pro Forma Journal Entries--ACcount 4100 Pilotage Revenue will be supported by copies of invoices prepared by issuing offices.

2050 | Accounts payable

other associations. 1250 Accounts receivable

other associations, 1010 Cash....-----

[ocr errors]

1

1

1
1
1
1

[ocr errors]

1

[ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]

1

[ocr errors]
[ocr errors]
[ocr errors][ocr errors][merged small][merged small][ocr errors]
[ocr errors]
[ocr errors][ocr errors]
[ocr errors]
[ocr errors]
[ocr errors]

1

[ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][merged small][ocr errors][ocr errors][merged small][merged small][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][merged small][merged small][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors]

Account 5140 Subsistence and Travel Journal entries to record transactions Expense will be supported by listings give from settlement statements prepared by ing the pilot's name and amount. The United States Associations will be as travel expenses recorded in this account follows: are only those provided for under paragraph 4(c) of the Canada-United States

Account No.

Debit Credit Memorandum of Arrangements and which are recoverable from operators of

4100. vessels.

2050. Account 5415 Employees' Salaries and 5140.

5230.. Wages, Payroll Taxes Etc. will be sup

5415... ported by list showing employees' name, 5420.. title and salary. (Only employees di

5430..

5445.. rectly engaged in dispatching and ac

5450. counting activities are included.)

5460..

5465.. Account 5420 Rents and Leases will in

5470... clude agreed amount of rental for office

0410.----------------------
5475..

5490... space and necessary equipment.

5495.. Account 5430 Heat, Light, and Power 5540.. will be supported by listing of utilities and amounts.

To eliminate Canadian Pilot Pool's Account 5465 Telephone, Telegraph,

share of Revenue and Expense based on and Teletype will be supported by listing

pro-rata share. of supplier and amounts.

Accounts 5445, 5450, 5460, 5470, 5475, 5490, 5495, and 5540 do not require sup

2050.

1010... porting data.

The following entries will be made upon receipt of settlement statement: To record payment to Canadian Pilots'

Pool.
Association's share

[28 F.R. 6644, June 27, 1963, as amended at Account No.

30 F.R. 12680, Oct. 5, 1965; 32 F.R. 14223,

Oct. 13, 1967)
Debit Credit

Financial Reporting
1250.
6140....

11. REPORTING REQUIREMENTS 6230. 6415.

1. Each Association holding a Certifi8420... 6430.

cate of Authorization shall file quarterly 6445.

with the Director the following financial 5450.. 6460

statements: 6465.

a. Balance Sheet 6475. 6490.

b. Profit and Loss Statement 6495....

2. The financial statements will list 6540.... 4100....

each active account, including subsidiary

accounts, prescribed in the Uniform SysTo record Association's share of rey tem of Accounts. enue and expenses transferred from 3. The financial statements will be other Associations. (The debits and prepared for the calendar quarters endcredits will be determined by multiply ing March 31, June 30, September 30, and ing the current month totals shown on December 31, unless otherwise authorized the settlement statement by the Associa

in writing by the Director. tion's pro-rata share and then in turn

4. Each Association will furnish Dimultiplying the result by the exchange

rector with one copy of all settlement rate.)

statements whether issued or received.

5. The financial statements, together 1010------------------------| $--------1250...

with any other required statistical data,

shall be submitted to the Director within To record cash received (in United 30 days unless otherwise approved by the States currency).

Director.

[ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][merged small][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][merged small][ocr errors][ocr errors][merged small][ocr errors][merged small][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][ocr errors][merged small][ocr errors][merged small][ocr errors][ocr errors][ocr errors][merged small]

6. The financial statements at the end of each fiscal year will be audited by independent Certified Public Accountants and will bear a short form certificate. (27 F.R. 8617, Aug. 29, 1962, as amended at 32 F.R. 14223, Oct. 13, 1967]

Bonds

12. FIDELITY BONDS Each association holding a Certificate of Authorization is required to maintain a fidelity bond to indemnify against loss of money or other property through fraudulent or dishonest acts by employees.

The board of directors of each association shall annually fix the amount and character of fidelity bonds required of those persons handling or having custody of funds or other liquid assets.

The Director shall be advised of the amount and period of coverage. (27 F.R. 8617, Aug. 29, 1962, as amended at 32 F.R. 14223, Oct. 13, 1967]

Budgets 13. OPERATING BUDGETS Each association holding a Certificate of Authorization is required to prepare and submit to the Director, by the 31st day of January of each year, an estimated operating budget for the forthand submit to the Administrator, by the 31st day of January of each year, an estimated operating budget for the forthcoming operating season.

Estimates of revenue shall be itemized to reflect the principal sources of income, with pilotage income segregated from other classes of income.

Estimates of expenses shall be on a calendar year basis, with adequate explanation of any unusual or nonrecurring item.

Those items of expense includable in Inter-Association settlement statements as outlined in section 10 of the Uniform Accounting System Manual shall be

segregated and supported by required detail.

Estimates submitted shall be approved by the Association's Board of Directors.

27 F.R. 8617, Aug. 29, 1962, as amended at 32 F.R. 14223, Oct. 13, 1967)

Accounting Records
14. UNIFORM PILOTS SOURCE FORM

The "Pilot's Source Form-Great Lakes Pilotage" is approved for use by pilots in Great Lakes Districts Nos. 1, 2, and 3. This form is to be issued to pilots by authorized United States pilotage pools and changes shall not be made in the format thereof unless authorized by the Director.

Pilots shall complete forms in detail as soon as possible after completion of assignment and return entire set to dispatching office, together with adequate support for reimbursable travel expense.

Upon receipt by the pilot association the forms shall be completed by insertion of rates and charges as specified in the Great Lakes Pilotage Regulations (46 CFR Part 401). The discount for Canadian pilots due to exchange differential shall be reflected as a separate item. The amount of discount shall be based on the United States dollar parity rate as may be established from time to time by the Minister of Finance of Canada.

Copies of the form shall be distributed as follows: Original to accompany invoice; First carbon to Director for statistical

purposes; Second carbon to billing office for accounting

record; Third carbon to pllot's own Association for

pilot's personal record; Fourth carbon to corresponding Canadian

Association or agency for office use.

Associations shall account by number for all pilot source forms issued. [28 F.R. 6645, June 27, 1963; 32 F.R. 14223, Oct. 13, 1967]

CHAPTER IV-FEDERAL MARITIME COMMISSION

NOTE: Reorganization Plan No. 7 of 1961, 26 F.R. 7816, Aug. 12, 1961, established the Federal Maritime Commission and transferred thereto certain functions of the Federal Mari. Hme Board. See General Order 1, Federal Maritimo Commission, 26 F.R. 7788, Aug. 19, 1961.

Part 500 501 502 503 506

SUBCHAPTER A–GENERAL PROVISIONS
Employee responsibilities and conduct.
Official seal of the Federal Maritime Commission.
Rules of practice and procedure.
Public Information.
Foreign discrimination affecting U.S. ships.

SUBCHAPTER B-REGULATIONS AFFECTING MARITIME CARRIERS AND

RELATED ACTIVITIES 510 Licensing of independent ocean freight forwarders. 511 Reports by common carriers by water in the domestic offshore trades. 512 Reports of rate base and income account by vessel operating common car

riers in the domestic offshore trades. 513 Audits and Auditing Procedures. 521 Time for filing and commenting on certain agreements. 522 Regulations for filing copies of agreements under section 15, Shipping

Act, 1916. 523 Admission, withdrawal and expulsion provisions of steamship conference

agreements. 526 Free time and demurrage charges on import property applicable to all com

mon carriers by water. 527 Shippers' requests and complaints. 528 Self-policing systems. 529 Rules governing the right of independent action in agreements. 530 Interpretations and statements of policy. 531 Publication, posting and filing of freight and passenger rates, fares, and

charges in the Domestic Offshore Trade. 533 Filing of tariffs by terminal operators. 534

Green hide weighing practices. 536 Filing of tariffs by common carriers by water in the foreign commerce of the

United States and by conferences of such carriers. 537 Conference agreement provisions relating to concerted activities. 538 Dual-rate contract systems in the foreign commerce of the United States. 540 Security for the protection of the public.

« PreviousContinue »