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the United States), in any formal or in- ment matter, whether or not involving formal appearance before, or with the a specific party, which is pending beintent to influence, make any commu- fore that department or agency or in nication on behalf of any other person; which such department or agency has a (i) to the United States, (ii) in connec- direct and substantial interest (18 tion with any particular Government U.S.C 207(c)). The above prohibition matter involving a specific party, in shall not apply to communications or which the United States is a party or representations made by a former emhas an interest and in which he or she ployeeparticipated personally and substan- (i) Who is an elected official of a tially as a Government employee (18 State or local government; or U.S.C. 207(a));

(ii) Whose principal occupation is (6) He or she may not, within two withyears after his or her Government em- (A) An agency or instrumentality of ployment has ended, represent any a State or local government, other person (other than the United (B) An accredited institution of highStates), in any formal or informal ap- er education, or pearance before, or with the intent to (C) A hospital or medical research orinfluence, make any communication on ganization when the representation or behalf of any other person; (i) to the communication is made on behalf of United States, (ii) in connection with such government, institution, hospital, any particular Government matter in- or organization (18 U.S.C. 207(d)(2)). volving a specific party, in which the (9) Except as permitted by paraUnited States is a party or has an in- graphs (b) and (c) of this section, he or terest and which was actually pending she may not participate personally and under his or her official responsibility substantially as a Government officer within a period of one year prior to the or employee, through decision, aptermination of such responsibility (18 proval, disapproval, recommendation, U.S.C. 207(b)(i));

the rendering of advice, investigation, (7) He or she may not, having been or otherwise, in a judicial or other proemployed and as specified in 18 U.S.C. ceeding, application, request for a rul207(d), as a high Government official, ing or other determination, contract, for two years after his or her Govern- claim, controversy, charge, accusation, ment employment has ended, aid, coun- arrest, or other particular matter in sel, advise, consult, or assist in rep- which, to his or her knowledge, he or resenting any other person (other than she, his or her spouse, minor child, the United States) by personal pres- partner, organization in which he or ence at any formal or informal appear- she is serving as officer, director, trustance; (i) before the United States, (ii) ee, partner, or employee, or any person in connection with any particular Gov- or organization with whom he or she is ernment matter involving a specific negotiating or has any arrangement party, (iii) in which he or she partici- concerning prospective employment, pated personally and substantially for has a financial interest (18 U.S.C. the Government (18 U.S.C. 207(b)(ii)); 208(a)).

(8) He or she may not, having been (b) The prohibition in paragraph employed and as specified in 18 U.S.C. (a)(7) of this section shall not apply if 207(d), as a high Government official the employee first advises his or her (other than a special Government em- agency head or the director of personployee who serves for fewer than sixty nel of the nature and circumstances of days in a calendar year) for one year the particular Government matter inafter his or her Government employ- volved and makes full disclosure of the ment has ended, represent anyone financial interest and receives in ad(other than the United States) in any vance a written determination made by formal or informal appearance before, the agency head of the director of peror with the intent to influence, make sonnel that the interest is not so subany communication on behalf of any- stantial as to be deemed likely to afone to the department or agency in fect the integrity of the services which which he or she was employed, in con- the Government may expect from the nection with any particular Govern- employee. Authority to make such


written determinations may not be re other personnel administration prodelegated by the agency head or the di- ceedings in connection with those prorector of personnel.

ceedings; (c) Any holding in a widely held mu (2) Giving testimony under oath or tual fund or regulated investment com making statements required to be pany which does not specialize in a par made under penalty for perjury or conticular industry or commodity and as tempt; or to which the employee has no manage (3) Having a financial interest or enrial control or directorship, except gaging in financial transactions to the where otherwise prohibited by statute same extent as a private citizen not or regulation, are exempted from the employed by the Government, provided prohibition in paragraph (a)(7) and the it is not prohibited by law, Executive requirements of paragraph (b) of this Order 11222, 5 CFR part 735, this part, section as being too remote or too in or Agency regulations supplementing consequential to affect the integrity of

this part. an employee's services to the Govern (8) This section does not purport to ment.

paraphrase the restrictions contained (d) The following prohibitions apply

in 18 U.S.C., Chapter 11. The omission only to a regular employee:

of a restriction in no way relieves an (1) He or she may not, except in the

employee of the legal effect of such redischarge of his or her official duties,

striction. represent anyone else before a court or

[43 FR 43431, Sept. 26, 1978, as amended at 46 Government agency in a matter in FR 47209, Sept. 25, 1981) which the United States is a party or has an interest (18 U.S.C. 203 and 205);

80.735–16 Attendance and leave.

(a) Employees must observe des(2) He or she may not receive any sal ignated duty hours and be punctual in ary or supplementation of his or her

reporting for work and returning from Government salary, from a private lunch periods. Tardiness can result in source as compensation for his or her employees being placed in a nonpay services to the Government (18 U.S.C. status or in a charge against annual or 209).

compensatory leave in multiples of 15 (e) The following prohibitions apply minutes or 1 hour as appropriate, and only to a special Government em or subject to disciplinary action. ployee:

(b) Employees normally must obtain (1) He or she may not, except in the advance authorization for absence from discharge of his or her official duties, duty. Approval of leave is a discrerepresent anyone else before a court or tionary matter reserved to the superGovernment agency in a matter in visor. The taking of leave is not an abwhich the United States is a party or solute right afforded the employee but has an interest and in which he or she is conditioned on the needs of the Seryhas at any time participated personally ice. Where absence from duty results and substantially for the Government from illness or an emergency, employ(18 U.S.C. 203 and 205); or

ees are required to notify their super(2) He or she may not, except in the visor or other appropriate person as discharge of his or her official duties soon as possible. When an employee represent anyone else in a matter pend fails to properly notify his or her suing before the Government agency he pervisor, absence may be charged as an or she serves unless he or she has unauthorized absence. It also may reserved there no more than 60 days dur sult in appropriate disciplinary action. ing the past 365 days (18 U.S.C. 203 and (c) Sick leave is to be used by em205).

ployees only when they are incapaci(1) This section does not preclude an tated from duty because of sickness or employee from:

injury, when they need to obtain medi(1) Acting without compensation, and cal, dental, or optical examination or if not inconsistent with the faithful treatment, when they are subject to performance of his or her duties, as quarantine imposed by local health auagent or attorney for any person who is thorities, or when they are required to the subject of disciplinary, loyalty, or give care to a member of their imme



diate family who has a contagious dis


(c) An employee shall not store Government-owned or leased motor vehicles in or near his or her private residence or use such vehicles for transportation between his or her residence and place of employment unless such storage or use shall have been specifically authorized by the Secretary or another official to whom such authority has been delegated.

80.735–16 Use of Government prop

erty, facilities, and services. (a) Employees are prohibited from directly or indirectly using, or allowing the use of, Government property, facilities, or services of any kind, including those leased to or otherwise paid for by the Government, for other than officially approved activities. Employees have a positive duty to conserve and protect Government property.

(b) Personal property offered for sale by the Department may be purchased by employees only when the sale of such property is based upon competitive bids: Provided, That no purchase may be made, either directly or indirectly, by the employee who was formerly accountable for the property, who formerly used the property, or who was in any way connected with its condemnation, declaration as excess, or sale, except:

(1) Surplus perishable products may be sold to employees at the best price obtainable in quantities not exceeding the needs of their immediate household;

(2) Special clothing and other articles or personal equipment purchased for the exclusive use of and fitted to an individual employee may, when not otherwise usable by the Department and in all respects surplus to the needs of the Government, be sold to such employees at the best price obtainable in he event of his or her separation from the Service or permanent assignment to duties not requiring such clothing or equipment.

80.735–18 Indebtedness.

(a) Employees who fail to pay their just financial obligations in a timely and proper manner will be subject to such disciplinary action as the agency head or his or her designee considers appropriate. For the purpose of this section, “just financial obligations" are those acknowledged by the employee, reduced to judgment by a court, or confirmed by a final administrative determination of a unit of the Federal, State, or local government. A "proper and timely manner" means in a manner which the agency head or his or her designee determines does not, under the circumstances, reflect adversely on the Department as his or her employer.

(b) In cases where a legal judgment exists against the employee, the employee concerned will be required to satisfy the judgment within a reasonable period of time unless he or she can arrange to have it modified or set aside.

(c) When an employee is the subject of a complaint for failure to pay taxes or other debts that are the subject of a final administrative determination by a unit of the Federal, State, or local government, he or she shall be advised of the complaint and told to make payment arrangements satisfactory with that unit of government.

(d) When an employee is the subject of a letter of complaint from a creditor who does not hold a legal judgment, the agency head or his or her designee shall determine whether the employee acknowledges the debt and call the provisions of this section to the employee's attention. Subsequent action, if any, will be taken in accord with the facts of the case and the provisions of this section.

80.735–17 Use of vehicles.

(a) An employee who willfully uses or authorizes the use of a Governmentowned or leased passenger motor vehicle or aircraft for other than official purposes shall be suspended for 1 month or removed from office in accordance with 31 U.S.C. 638a(c)(2).

(b) An employee who willfully uses or authorizes the use of any Governmentowned or leased conveyance whether passenger carrying or not, for other than official purposes, is subject to disciplinary action up to and including removal.

$0.735–19 Political activity.

suance by the Secretary of the order, A Federal employee other than an of- regulation, or other administrative deficer exempted by 5 U.S.C. 7324(d)

may termination shall not be discussed with not take an active part in political any interested person or with any repmanagement or in a political campaign

resentative of an interested person or run for elective political office ex- without written permission of the Seccept when authorized by Department retary. However, this shall not preor Civil Service Commission regula- clude an employee who has been astions. He or she may not solicit or re

signed to or has supervision over a proceive any assessment, subscription, or

ceeding from discussing with interested contribution for any political purpose persons or their representatives matfrom an officer or employee of the Gov

ters of procedure in connection with ernment. Whatever the employee may

such proceeding. not do directly, he or she may not do

(1) Official mail shall be safeguarded indirectly or through an agent, officer, from indiscriminate publication. It is or employee chosen by him or her or prohibited to use or to quote in whole subject to his or her control.

or in part any letters from the White

House to this Department. 80.735–20 Use, protection, and release (8) Information concerning invenof information.

tions and patent applications may be (a) An employee is prohibited from revealed only for official purposes. Emusing or giving information acquired ployee inventors and employees who through his or her official position,

handle or obtain information concernprior to its release to the general pub- ing inventions of employee inventors lic, to advance the interests of himself or concerning any other inventions in or herself, his or her family, associates, which the Department may have an inor friends, or any other person or en- terest shall not reveal such informaterprise.

tion prior to the issuance of the patent, (b) Classified defense information and except for official purposes, unless such restricted information shall be safe- release is determined to be required by guarded and released in accordance the Freedom of Information Act. with the provisions of applicable direc- (h) Lists of names of farmers, busitives, statutes, or regulations. For fur- ness people, or employees that may be ther information consult the USDA available in the Department shall not Regulations for Classification, Declas- be released to anyone unless it is detersification, and Safeguarding Classified mined that such release is required by Information.

the Freedom of Information Act. Lists (c) "For Official Use Only” material of manufacturers, dealers, breeders, shall not be examined by, released to, etc., should not be furnished so as to nor discussed with any person except in imply that the Department endorses the performance of official duties or as certain firms to the possible detriment required by the Freedom of Informa- of others, or that the lists necessarily tion Act.

include all dealers of a certain line. (d) Unauthorized, premature disclosure of information which might influ- $0.735-21 Activities with regard to ence or affect the market value of any

farm organizations. product of the soil grown within the (a) Department employees shall reUnited States, or of information which frain from participating actively in by law or rule of the Department is re- meetings and in other activities conquired to be withheld from publication cerned with the establishment of genuntil a fixed time is punishable by fine eral or specialized farm organizations, and imprisonment unless such release or with recruiting members for existis determined to be required by the ing organizations such as the National Freedom of Information Act.

Grange, the American Farm Bureau (e) The subject matter of public hear Federation, the National Farmers Orings with respect to the proposed issu- ganization, the Farmers' Union, the ance of an order, regulation, or other National Association of Soil Conservaadministrative determination, after tion Districts, the National Rural Electhe close of the hearing and prior to is- tric Cooperative Association, the Na


tional Council of Farmer Cooperatives and Breed and Commodity Organizations. This is a necessary corollary of the equally long-established policy of the Department that it shall deal fairly with all organizations and deal with each upon the same basis. As a continuation of this policy, it should be understood by employees of the Department that it is not permissible for any of them to:

(1) Participate in establishing any general or specialized farm organization;

(2) Act as organizer for any such organization, or hold any other functional office therein;

(3) Act as financial or business agent for any such organization;

(4) Participate in any way in any membership campaign or other activity designed to recruit members for any such organization;

(5) Accept the use of free office space or contributions for salary or traveling expense from any such organization;

(6) Advocate that any particular general specialized organization of farmers is better adapted for carrying out the work of this Department than any individual citizen, group of citizens, or organizations;

(7) Advocate that the responsibilities of any Agency of this Department or any other Federal agency should be carried out through any particular general or specialized organization of farmers;

(8) Advocate or recommend that any State or local agency should carry out its responsibilities through any particular general or specialized organization of farmers; or

(9) Approve contracts for the Department with any cooperative or other commercial organization whenever such cooperative or other commercial organization deducts or checks off from payments due farmers, membership dues of such farmers to any general or specialized organization of farmers, except as it is determined that current authorization for such deduction has been knowingly filed by such individual farmers with the cooperative or other commercial organization.

(b) The restrictions set forth in paragraph (a) of this section do not:

(1) Apply to members of an FmHA County Committee;

(2) Apply to specialized organizations of farmers such as cow testing associations and similar groups; or

(3) Prohibit employees from participating in the organization of groups that are needed in carrying out federally authorized programs, for example, an REA cooperative and similar groups determined by the appropriate Agency Head to be essential in effectuating federally authorized programs.

(c) If any violations of any of the provisions of this section should occur, full information with reference thereto should at once be submitted to the Office of the Inspector General by the Head of the Agency in which the person violating any of these provisions is employed. [43 FR 43431, Sept. 26, 1978, as amended at 46 FR 22559, Apr. 20, 1981)

80.735-22 Prohibitions upon employ

ees serving abroad. An employee on foreign assignment may not:

(a) Violate Department of State regulations governing the post to which he or she is assigned;

(b) Receive a “profit” from the sale of his or her personal car or other property when such “profit” accrues from import privileges granted him or her by reason of his or her official status. “Profit” for the purposes of this paragraph is as defined in the Department of State regulations or directives governing the post of assignment;

(c) Engage in political activities in the country of assignment;

(d) Violate the laws of the country in which he or she is assigned;

(e) Have an interest in any business enterprise or engage in any profession in any country to which assigned; or

(f) Speculate in any foreign real estate, bonds, shares, stocks, and currencies.

$0.735-23 Miscellaneous provisions.

(a) Any money, property, or other thing of value received by or coming into custody of an employee in connection with the discharge of his or her duties must be accounted for, deposited or otherwise disposed of in accordance with established procedures.

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