SERVICES FURNISHED THE OFFICE OF SCIENTIFIC RESEARCH AND DEVELOPMENT BY CENTRAL ADMINISTRATIVE SERVICES OF OFFICE FOR EMERGENCY MANAGE MENT During the present fiscal year, 1942, the Central Administrative Service of Office for Emergency Management has furnished the following services to the Office of Scientific Research and Development: It is contemplated that during the next fiscal year, 1943, Central Administrative Services, Office for Emergency Management, will continue to furnish to the Office of Scientific Research and Development the same services concerning personnel; i. e., classifications, recruitments, and appointments. However, in view of the decentralization of fiscal-operations program, which was begun by Central Administrative Services in the latter half of fiscal year 1942, in all likelihood the following services will be the only fiscal services furnished to the Office of Scientific Research and Development during the fiscal year, 1943: (a) Auditing: (i) Contract vouchers. (ii) Miscellaneous vouchers. (b) Pay roll preparation: (i) Check distribution. Furthermore, there is a possibility that the Office of Scientific Research and Development may be required to assume full responsibility for operations (a) and (b) above sometime during the next fiscal year, 1943, in order to expedite auditing and payment on contract vouchers and pay rolls and to further protect the interests of the government. The Central Administrative Services will probably continue to furnish purchasing services to the Office of Scientific Research and Development. JUSTIFICATION FOR NUMBER OF WITHOUT COMPENSATION PERSONNEL OFFICE OF SCIENTIFIC RESEARCH AND DEVELOPMENT BUDGET FOR FISCAL YEAR 1943 During the past fiscal year, 1942, for every paid employee of the Office of Scientific Research and Development, there were approximately two appointees working without compensation. It is believed that the ratio will be the same duringt he fiscal year 1943. The following statement shows a comparison between paid and without compensation personnel: Summary of personnel requirements, Office of Scientific Research and Development, entire organization JUSTIFICATION OF ESTIMATES FOR THE FISCAL YEAR ENDING JUNE 30, 1943 Personnel services It is felt that the substantial expansion of personnel contemplated to meet the increased burden of administration and technical coordination of the research work which is constantly gaining impetus is in fair proportion to the amount of expansion of the expenses for special projects. Furthermore, this expansion of personnel is necessary to provide the structure for adequately coordinating projects nearing completion and new projects which must be gotten under way with the minimum of delay. It is probable that provision will have to be made for the services of specialists now available to us without compensation, since the requirements of the Selective Service Act have resulted in lowered university and college enrollment which will limit the extent of the cooperation which universities and colleges can afford. An increase of five positions in the Office of the Executive Secretary (Legal Section) is for the purpose of executing contracts with a minimum of delay after the proposals for research and development have been recommended by the committees and approved by the Director. An increase of seven positions in the Office of the Executive, Secretary (Fiscal Section) is in accordance with the decentralization of fiscal operations' program which was instigated by the Office for Emergency Management during the fiscal year 1942. An increase of five positions in the Office of the Executive Secretary (Contract Section) is to facilitate the speedy execution of authorized research and development contracts and is comparatively small in contrast to the increase of contract funds. An increase of four positions in the Office of the Executive Secretary (Priorities and Property Control Section) will enable the Office of Scientific Research and Development to better assist its contractors to obtain priorities on necessary materials and machines, and to discharge its obligations to account for Government property in the hands of private contractors. Justifications supporting Office of Scientific Research and Development estimates for "Other Objects" for fiscal year 1943 02 TRAVEL Regular travel: Using the figures available in this Office, it appears that Foreign travel: It is expected that approximately 50 persons who will he semipermanent staff members in London spend about $700 each on Per diem expense of without-compensation employees is at the rate of $10. Since the average stay is 40 days and since it is expected that there will be 50 such travelers it is believed that $20,000 is needed for this item of travel expense... $384, 000 45, 600 6, 000 4, 900 20, 000 Justifications supporting Office of Scientific Research and Development estimates for "Other Objects" for fiscal year 1943-Continued 02-TRAVEL-continued Per diem of semipermanent paid staff members stationed in Great Britain is $7. On the basis of 10 persons at $7 and estimating 300 days during the fiscal year, $21,000 will be needed. Total foreign travel____ Total estimate for travel expenses. Recommended by Bureau of the Budget__. 03-TRANSPORTATION OF THINGS The estimate is based on anticipated increase of 50 percent over anticipated expenditures reported by Office for Emergency Management for fiscal year 1942___ Recommended by Bureau of the Budget_ 04 COMMUNICATION According to a formula furnished by Office for Emergency Manage- 300 employees on the Office of Scientific Research and Develop- $21,000 97, 500 481, 500 478, 000 1, 400: 1, 200 25, 200 Estimating that approximately 4 of 986 without compensation Anticipated increase of 187 employees during fiscal year 1943; 11, 781 20, 664 57, 645 40, 000 Total Recommended by Bureau of the Budget__ 05-RENT It is estimated that rental costs outside of Washington, in other than 06-PRINTING AND BINDING According to a formula furnished by Office for Emergency Management, printing and binding costs average $16 per person per quarter: 300 employees on the Office of Scientific Research and Development pay roll as of July 1, 1942: 300X4×$16. Anticipated increase of 187 employees during fiscal year 1943: 187X3X $16. Total.. Recommended by Bureau of the Budget_ 07.2 OTHER CONTRACTUAL SERVICES Anticipated increase of 50 percent over anticipated expenditures reported by Office for Emergency Management for fiscal year 1942__. Yearly charge for A. D. T. burglar-alarm system__. 15, 198 9, 000 19, 200 8, 977 28, 177 21, 000 51, 457 1, 443 The National Academy of Sciences and its subsidiary organization, the National Research Council, were created under authority of an act of Congress. The Academy and the Council are frequently called upon for advice and assistance by governmental agencies. The provisions of the charter of the Academy provide that the Academy shall be reimbursed for expenditures actually incurred in connection with services rendered to the Government. The Academy and the Council are nonprofit organizations whose overhead in normal times is carried by the income from endowment. During the present emergency, they have been engaged in an increasingly large amount of work for governmental agencies, including the National Defense Research Committee and other branches of the Office for Emergency Management. The income which the Academy receives from its endowment is adequate to cover overhead and operating expenses in connection with ordinary activities. It is not sufficient to permit the Academy to carry the overhead incident to the largely expanded program arising from the present emergency. Unless some provision is made by which the Government assumes its rightful share of the overhead and other operating expenses of the Academy so far as they are affected by emergency work performed for the Government by the Academy and the Council, the time will soon come in all probability when the Academy must refuse to take on additional activities. To meet the situation, it is proposed to include a clause in the appropriation act for the fiscal year 1943, providing funds for the increased operating and overhead expenses of the Academy and the Council resulting from the expanding defense activities. It is estimated that the Government's rightful share of these increased expenses is $113,790. The attached sheet shows the formula by which this figure was derived. Estimated expenditures, National Academy of Sciences-National Research Council, 1942-43 For administration (exclusive of cost of maintenance of buildings and grounds). For projects: (a) Nongovernmental_ (b) Governmental_. $150,000 350, 000 1, 100, 000 Total prospective expenditure for projects. Total prospective expenditure for administration and projects. Percentage of governmental projects to total projects: ApproximatelyPortion of administration costs attributable to Government projects: 684 percent of $150,000.. Recommended by Bureau of the Budget_ 08-SUPPLIES AND MATERIALS According to a formula furnished by OEM, supplies and materials costs average $15 per person per quarter. Anticipated increase of 187 employees during fiscal year 1943; 187X3X$15___ 300 employees on Office of Scientific Research and Development pay roll as of July 1, 1942; 300X4X$15____ 18, 000 8, 415 16, 800 Total__ 43, 215 32, 000 Photostating British secret reports, at $1,400 monthly; 12X $1,400. Recommended by Bureau of the Budget. 09 EQUIPMENT According to information furnished by Office for Emergency Management, the average cost of supplying a new employee with office equipment is $150: Anticipated increase of 187 employees during fiscal year 1943; 187 $150____ $28, 050 Approximately 0.10 of 986 without compensation employees will be supplied office equipment during fiscal year 1943; 0.10×986X $150____ 14, 700 3 Mosler safes at $300. 900 2 calculators (proposed expansion of fiscal operations in accordance 2 adding machines (same reason as above), at $200... 7 dictating machines and transcribers, at $400__ Item for unforeseen contingencies. |