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sion, Washington, D. C., as soon as practicable after the injury. Form C. A. 1, "Notice of Injury," should be forwarded to the Commission with the "Report of Injury." If the disability seems likely to last not more than 3 days, both C. A. 1 and C. A. 2 may be held until the employee has returned to work, and then forwarded to the Commission at the same time.

Each question on the report of injury should be answered by the official superior as clearly and in as complete detail as possible. In answering question 19 in the "Report of Injury," the rate of pay for a regular or legal day should be given. If the employee is entitled to increased pay, on account of night work or for any other reason, the amount or per cent of the same should likewise be given separately. For instance, if 8 hours constitute a regular legal day's work, the rate for 8 hours should be given. Particular care should be exercised to furnish a detailed statement in connection with question 43 on form C. A. 2, if the injury was caused under circumstances creating a liability upon some person other than the United States to pay damages on account of such injury.

Whenever an employee fails to report his injury within 48 hours, he should be required to furnish a written explanation of his failure to do so, which should be forwarded to the Commission with his claim.

No letter of transmittal is necessary to accompany any report or claim submitted to the Commission, unless it is necessary to convey information not furnished in the formal report or claim itself.

No forms should be used by official superiors in reporting injuries or deaths, or by claimants in making claims for compensation, except those issued by the Commission. Forms used in the administration of previous compensation laws by the Department of Commerce and Labor, Department of Labor, or Post Office Department, should not, under any circumstances, be used.

Attention is called to the four rules of the Commission, printed on pages 45 and 46 of these regulations. When an injury occurs to which any one of these rules is applicable, care should be taken that all the information is given on form C. A. 2 necessary to enable the Commission to determine whether, under the circumstances in the particular case, compensation is payable under the rule in question.

34. Partial disability-Injured employee should be given or secured work when able, if practicable.-When total disability to perform work ceases and the employee is able to perform a part of his usual duties or to perform work of a different nature, he should be assigned such work, if practicable. If such work is not available, the injured employee should be instructed to seek suitable work until such time as he may be able to resume his former duties. He should be in

formed of his rights and duties in case of partial disability, as explained in full in sections 17, 18, and 19 of the regulations concerning "Duties of Employees."

35. Injured employee's ability to resume work-Examination in case of disagreements. If there is disagreement between the injured employee and his official superior or the official medical officer, or if there is doubt as to the employee's ability to resume the work of his occupation or some other work of which he is capable, a medical examination should at once be ordered by the official superior, as provided in section 35 of the medical regulations.

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36. Report of termination of disability.-Whenever an injured employee is able to return to work after his period of total or partial disability has ended, his official superior should immediately report the termination of such disability to the Commission on form C. A. 3. In cases where an employee resumes work on Monday and is paid for the preceding Sunday, a statement to that effect should be made under "Remarks." If payment during disability has been made for any other reason, the dates on which such payments were made and the reasons for making them should likewise be shown.

37. Permanent partial disability—The injured employee to be informed of his rights.—When any employee has sustained a permanent partial disability, but has resumed work at the same rate of pay as before injury, the superior officer should inform him that, under the provisions of the Compensation Act, the right to claim compensation still belongs to him whenever the disability shall result in any loss of earnings. If the existing employment should be terminated and the injured employee should be employed at a lower rate of pay elsewhere, he would be entitled to claim compensation amounting to two-thirds of the difference in wages.

38. Report of death.-If an injury results in death before the report of injury on form C. A. 2 has been submitted to the Commission, the report of death on form C. A. 3 should accompany the report of injury on form C. A. 2. If death results after the "Report of Injury" has been forwarded to the Commission, a report of death on form C. A. 3 should at once be made and forwarded to the Commission. If the death does not immediately follow the injury, the report of termination of disability on the upper half of form C. A. 3 should be filled out, so far as applicable to the case, in addition to the lower half of the form which constitutes the report of death, with special reference as to the date on which the employee's pay stopped and the period for which his disability compensation may be payable.

39. Claim blanks to be furnished.—Whenever a disability has lasted for more than 3 days, and the injured employee will not use annual or sick leave to cover any portion of the disability for which he may

be entitled to claim compensation, the official superior should furnish such employee with a blank form on which to make a claim for compensation, and call his attention to the provisions of the Compensation Act, suggesting to him, however, that the claim should not be made until 18 days after his pay has stopped, or, if the disability is of shorter duration, until the disability has terminated.

If an injured employee should become insane or otherwise mentally incapacitated, either temporarily or permanently, before he has submitted a claim for compensation, the official superior should advise the employee's nearest available relative or friend to have some one appointed as the guardian or other legal representative of such employee, in order that a claim for compensation and, in case of continuing disability, request for continuance of compensation payments may be made by the legal representative acting in behalf of the employee.

If the mental incapacity is of such a degree of severity as to require hospital treatment, the official superior should promptly communicate with the Commission, so that arrangements may be made to have the employee admitted for treatment to a designated hospital for the insane.

40. Waiver of claim.-No official superior is authorized to require an injured employee to enter into any agreement either before or after an injury to waive his right to claim compensation, and any such waiver, if secured, will not affect the employee's right later to claim compensation from the Commission. Employees should not be encouraged, either directly or indirectly, to waive such right, but rather should be afforded every proper facility in submitting their claims for any injury sustained while in the performance of duty resulting in a loss of time for which they are entitled to claim compensation, in order that such claims may be passed upon by the Commission according to their merits.

41. Certificates of official superiors. Before forwarding reports of injuries, reports of death, reports of termination of disability, claims for compensation, requests for continuance of compensation payments, or any other forms requiring the certificate of an official superior, care. should be exercised to make certain that all of the questions asked in the certificates are fully answered, and that the certificates are signed.

42. Claims Officials should see that claim forms are completely and correctly filled out.-Official superiors should make certain that statements of witnesses, if any, are furnished on the second page of the claim for compensation on account of injury, or if there is not sufficient space for the purpose on that page, such statements should be made on separate sheets and attached to the claim.

Before forwarding a claim for compensation, the official superior, before signing his certificate, should examine the claim to see that all of the information called for that can possibly be furnished has been inserted and that it is in agreement with the forms previously submitted, or that any discrepancies, such as, for example, in the date of injury, rate of pay, etc., are explained before the claim is forwarded to the Commission. When this is overlooked, much unnecessary correspondence and delay in the payment of claims is the inevitable result.

43. Claims to be forwarded promptly. All claims for compensation, when filled out and presented by injured employees to their official superiors, should be forwarded promptly to the Commission. Employees should be encouraged to submit their claims through their official superiors in accordance with section 7 of the regulations concerning the "Duties of Employees."

44. Claims on account of death.-If the death of an employee results from an injury within 6 years, the law provides for the payment of compensation to the beneficiaries enumerated in section 10 of the law.

The claim should be signed by the person making the claim or his duly authorized representative. There should be given on the first page of the claim the names and addresses of all persons who may be entitled to compensation on account of death, together with the address of the person making the statement, which should be sworn to by such person.

Oaths of claimants residing in foreign countries should be made before a United States consular officer or secretary of legation; or, if before a local official, a certificate of such United States consular officer or secretary of legation, showing the authority of the local official to administer oaths, should be annexed.

A certified copy of the death certificate should accompany the claim for compensation, but if, for any reason, it can not be secured, a full explanation should be given at the bottom of the first page of the claim form C. A. 5.

If the relationship to the decedent of any person entitled to claim compensation is that of adoption, a certified copy of the order of adoption should accompany the claim.

Certified copies of the marriage certificate, either civil or church, in the case of a widow or widower, and of the civil birth records of children by or on behalf of whom compensation is claimed should accompany each claim.

The furnishing of these various records at the time the claim is forwarded to the Commission will eliminate unnecessary correspondence and delay, and will expedite the prompt disposition of the claim by the Commission.

Copies of civil records of birth should be furnished wherever possible. If, however, there are no civil records, properly authenticated copies of church records of birth should be submitted with the statement that it is impossible to obtain copies of any civil records.

Each claim for compensation on account of death should be submitted to the Commission through official channels within 60 days after death occurs. If not so submitted, an explanation of the delay must accompany the claim.

A claim on account of death must, in accordance with the absolute requirement of the law, be filed within one year after death, in order to permit the payment of compensation by the Commission.

45. Burial expenses.-Personal representatives of deceased employees will be reimbursed for the burial expenses of such employees in an amount not to exceed $100, in the discretion of the Commission. If an executor of the estate of a deceased employee has been designated, or if an administrator of the estate has been appointed, the name, address, and designation, and a certified copy of the credentials of such person should be furnished the Commission by the beneficiary claiming compensation. If there is neither an executor nor an administrator of the decedent's estate, that fact should be stated by the beneficiary claiming compensation, in order that the Commission may take the necessary steps to ascertain who is the personal representative.

In the event that there is no executor, administrator, or other person who might be entitled to be named as the personal representative of the decedent, payment of the burial expenses may be made by the Commission to the undertaker, provided the latter makes affidavit to the effect that the services stated in the bill rendered have been performed, that the prices charged therefor are reasonable, and that he has not received and will not receive payment of any part of the burial expenses from any source other than the Compensation Commission.

Itemized bills covering burial expenses should be submitted to the Commission with each claim for compensation on account of death, or if that is not possible, then as soon after the claim has been submitted as practicable.

46. Notice of action on claims.—Each injured employee will be notified by the Commission of the action taken upon his claim for compensation, and if an award is made, such notice will accompany the check covering the first payment made to him. A copy of this notice will also be forwarded to his official superior.

Whenever a claim for compensation is disapproved, the Commission will notify the claimant of the fact, together with a brief statement of the reasons therefor, and a copy of this notice also will be forwarded to the official superior.

55930°-18-4

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